Payroll

About

Payroll is part of the Employee Services department in the Office of Business & Finance. Broadly speaking, the Payroll team is responsible for the accurate and timely payment to more than 5,000 employees. This encompasses a wide range of duties, including:

  • Paycheck Processing – Verifying the payroll system has the correct compensation data for each employee, including salary, hourly rates, regular hours, and overtime hours.  Verifying compensation pay including bereavement, vacation, sick, personal, and holiday pay. Validating paycheck deductions, such as federal income tax, Social Security tax, Medicare tax, state and local taxes, wage garnishment,  retirement contributions, and health insurance premiums.
  • Timekeeping and Employee Relations – Addressing internal payroll inquiries from managers, supervisors, and employees and external concerns, such as from government agencies that need information on employees for wage garnishment.
  • Record Keeping – Federal law requires employers to keep payroll data on file for at least three years. Employers must keep documents that determine wage calculations for two years. All members of the payroll department comply with federal and state record-keeping criteria.

Staff

Denise Roorda, Payroll Manager | denise.roorda@dmschools.org | 515-242-7392
Megan Fouche, Payroll Supervisor | megan.fouche@dmschools.org | 515-242-8182
Jamie Shannon, Payroll Analyst | jamie.shannon@dmschools.org | 515-242-7648
Claire Cancino, Payroll Technician | claire.cancino@dmschools.org | 515-242-8109
Michael Wolfe, Payroll Technician | michael.wolfe@dmschools.org | 515-242-7785

Frequently Asked Questions

What are the hours for Payroll?

7:30 am to 4:30 pm Monday through Friday

When will I receive my check?

  • Group 1 Employees — Administrators, Specialists, and 260 Teachers
    • Group 1 employees are paid up-to-date and and paid on the 15th and last day of the month.
    • New Group 1 employees should receive a direct deposit paycheck on the first pay period (the 15th or the last day of the month) following their start date.
      • Example 1: The employee start date is January 9. The first direct deposit paycheck will be January 15.
      • Example 2: The employee start date is August 23. The first direct deposit paycheck will be August 31.
      • See Pay Schedule Group 1 for the 2022-23 fiscal year pay schedule.
  • Group 2 Employees — Teachers, Associates, Substitutes, less-than 260 Paras, and Coaches (both citizen and anyone in Group 2)
    • Group 2 employees’ pay is spread equally over 24 checks, beginning September 15 and ending August 31; employees are paid on the 15th and last day of the month.
      • The check issued on the last day of the month covers the 1st – 15th of the month.
      • The check issued on the 15th of the month covers the 16th – 31st of the month.
      • If the 15th or last day of the month falls on a weekend, the pay date will be the Friday prior.
    • New Group 2 employees in this group should receive a direct deposit paycheck on the pay period encompassing their start date.
      • Example 1: The employee start date is January 9. The first direct deposit paycheck will be January 31.
      • Example 2: The employee start date is August 23. The first direct deposit paycheck will be September 15.
      • See Pay Schedule Group 2 for the 2022-23 fiscal year pay schedule.
  • Group 4 Employees — All Hourly Employees
    • Group 4 employees are paid two-weeks in arears every-other-Friday.
    • See Pay Schedule Group 4 for the 2022-23 fiscal year pay schedule.

Where can I make changes to the W-4 (tax withholding) information?

Employees can make their own changes to tax withholding information in Employee Online.

Does Payroll complete income statements for DHS and bank verification of employment forms?

Yes. Email Payroll (payroll@dmschools.org) to submit your request. The Payroll team will complete these forms within five (5) business days.

Where can I make changes to my direct deposit?

Employees can make their own changes to their direct deposit information in Employee Online.

Can my paycheck be deposited into more than one bank account??

Yes. In Employee Online, you can add up to five (5) bank accounts across which your pay can be deposited. Note that only one account can be set up for net pay.

What happens if I close my bank account?

If you have closed your bank account, you will need to update the information in Employee Online.

Please leave your old account open at the bank until you have successfully received your direct deposit paycheck in the new account.

If your paycheck went to an old account in good standing, we typically receive an ACH return within two (2) business days and will issue a new check or deposit shortly thereafter.

Who should I contact for my question on _______?

Question Topic DMPS Payroll Contact
IPERS Denise Roorda
Retiree Payouts Denise Roorda
New Compensation Megan Fouche
DBM Megan Fouche
Supervisor NOVAtime Training Megan Fouche
Employee Online Jamie Shannon
Employee NOVAtime Jamie Shannon
Work Comp Pay Jamie Shannon
Sub Payroll Jamie Shannon
Workshops / Additional Pay / Summer School Jamie Shannon
Loan Forgiveness Employment Documentation Michael Wolfe

Claire Cancino

Verification of Employment Michael Wolfe
Coaches Pay Michael Wolfe
Food Service Pay Michael Wolfe
Transportation Pay Michael Wolfe
Casual Labor Pay Michael Wolfe
Elementary Pay Michael Wolfe
Middle School Pay Michael Wolfe
High School Pay Claire Cancino
Garnishments Claire Cancino
Child Support Claire Cancino
Crafts Pay Claire Cancino
Operations Pay Claire Cancino
Metro Kids Pay Claire Cancino