Accounts Payable

About

Accounts Payable is responsible for vendor payments, employee reimbursements, managing the district p-card program and processing end of calendar year 1099 forms. We are committed to providing excellent customer service by disbursing payments timely and accurately in compliance with district, state, and federal guidelines.

Staff

Judi Martens – Manager | Judith.Martens@dmschools.org | (515) 242-7750
Katie Niday – Supervisor | Katie.Niday@dmschools.org | (515) 242-7787
Judy Lyons – Technician | Judith.Lyons@dmschools.org | (515) 242-7748
Chuong Vo – Technician | Chuong.Vo@dmschools.org | (515) 242-7623
Kim Johnson – Technician | Kimberly.Johnson@dmschools.org | (515) 242-7746

Frequently Asked Questions

How often are payments made?

DMPS processes payments weekly and checks are dated every Friday.

What are my payment options?

  1. Direct Deposit is the preferred method of payment for the district because it expedites payment for our vendors while significantly conserving tax payer dollars, so they can be returned to the classroom. We ask that all new vendors include the district’s ACH enrollment form when submitting their W-9.  To learn more about Direct deposit or to enroll please click here.
  2. Virtual Credit Card – this third-party program notifies the vendor when payment is released. At that time the vendor will draw down the funds with a temporary card number. Please note you vendor must have the capabilities to process credit cards in order to participate in this program.
  3. Paper Checks are issued every Friday, please be sure that you notify accounts payable of any address changes when using this payment method.

How can I become a vendor?

To be set up as vendor with Des Moines Public Schools a completed W-9 form must be submitted to the dmps.payables@dmschool.org. You should also submit a completed ACH enrollment form to expedite their payment. Upon receipt of these documents you will then be issued a unique 6-digit vendor number.

What is required for payment?

To ensure timely payment please submit invoices directly to Accounts Payable at dmps.payables@dmschools.org. Invoices that are sent to schools or other departments may result in delayed payments.

Invoices must include the following information:

Vendor name, address, and telephone number
Invoice number,
Invoice date,
Current purchase order number
Accurate delivery date and or date(s) of service
Delivery location of goods or service

If you are a speaker, presenter, or performing any other service for the district please include a copy of your signed Professional Services Agreement with the invoice.

How can I find out my payment status?

Everyone on the Accounts Payable team can assist you with your payment inquiry. Contact our main line at 515-242-7745 with any questions.

What is the district's tax status?

Des Moines Public Schools is a tax-exempt organization. Our sales tax exemption number is 42-6001433. Please click here for a copy of our tax-exempt certificate.