FORMS AND RESOURCES
- ACH Information Sheet
- ACH Enrollment Form
- New Vendor Information
- Professional Services Agreement
- Tax-Exempt Certificate
Accounts Payable is responsible for vendor payments, employee reimbursements, managing the district p-card program and processing end of calendar year 1099 forms.
We are committed to providing excellent customer service by disbursing payments timely and accurately in compliance with district, state, and federal guidelines.
Ben Lubkeman, Accounting Manager | Ben.Lubkeman@dmschools.org | (515) 242-7750
Mina Couch, AP Technician | Mina.Couch@dmschools.org | (515-242-7623
Amy McKee, AP Technician | Amy.McKee@dmschools.org | (515) 242-7746
Janet Stonerock, AP Technician | Janet.Stonerock@dmschools.org | (515) 242-8120
Frequently Asked Questions
How often are payments made?
What are my payment options?
- Direct Deposit is the preferred method of payment for the district because it expedites payment for our vendors while significantly conserving tax payer dollars, so they can be returned to the classroom. We ask that all new vendors include the district’s ACH enrollment form when submitting their W-9. To learn more about Direct Deposit or to enroll please click here.
- Virtual Credit Card – this third-party program notifies the vendor when payment is released. At that time the vendor will draw down the funds with a temporary card number. Please note you vendor must have the capabilities to process credit cards in order to participate in this program. Click here to learn more about this option.
- Paper Checks are issued every Friday, please be sure that you notify accounts payable of any address changes when using this payment method.
How can I become a vendor?
What is required for payment?
Invoices must include the following information:
Vendor name, address, and telephone number
Current purchase order number
Accurate delivery date and or date(s) of service
Delivery location of goods or service
If you are a speaker, presenter, or performing any other service for the district please include a copy of your signed Professional Services Agreement with the invoice.