Series 800 – Community Relations

Policies

Procedures

Series 800:  School-Community Relations
Series 800:  School-Community Relations
Code Title
800 Guiding Principles
801 Parents as Partners
803 Board of Directors Meetings
804 District and Building Meetings and Activities
805 Public Records
806 Staff/Community Relations
807 Use of School Time for Non-Instructional Purposes
811 Role of the Board in the Community
816 Parent-Teacher Associations/Parent Support Groups
817 Citizen Advisory Committees
818 Electronic and Information Technology
834 Employee Participation in Community Activities
835 Combined Charitable Campaign
841 Public Conduct at School Events
853 Student Participation in Community Activities and Public Functions
854 Contests for Students
855 Request for Charitable Contributions from Students
860 Volunteers
864 Education Foundations
866 Cooperation with State Agencies and Non-Profit Organizations
867 Business/School Partnerships
868 Endorsements
Code Title
800 Guiding Principles
801 Parents as Partners
803 Board of Directors Meetings
804 Reporting Meetings and Activities
805 Public Records
816 Parent-Teacher Associations/Parent Support Groups
817 Citizen Advisory Committees
818 Electronic and Information Technology
835 Combined Charitable Campaign
853 Student Participation in Community Activities and Public Functions
854 Contests for Students
864 Education Foundations
867 Business/School Partnerships

 

Policies

Series 800
Code 800
Title:  Guiding Principles
The Board of Directors places a high priority on positive school/community relations. The Department of Board and Community Relations is responsible for developing and implementing an integrated public relations/marketing plan involving all district stakeholders.

Administrative Procedures: Code 800
Revised August 4, 1992
Last review: 2010
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Series 800
Code 801
Title:  Parents as Partners

The most successful education of children depends on effective parent involvement.

Although parents are diverse in culture, language and needs, and family structures vary widely, they share the school’s commitment to the educational success of their children. The school district and schools, along with parents, shall identify programs and practices that enhance parent involvement and address the specific needs of students and their families.

The board will encourage the development, implementation and regular review of parent involvement. Parent involvement may include, but not be limited to, the following:

  • information and programs for parents about how they can assist their own children to learn;
  • involvement of parents in instructional and support roles at the school and at home;
  • activities to encourage parental volunteer opportunities in schools;
  • information and programs for parents on how to establish a home environment to support learning and appropriate behavior;
  • effective two-way communication between all parents and schools;
  • encouragement of parents as leaders and decision makers;
  • assistance to help parents be involved in educational lobbying; and
  • cooperation with other agencies to meet the needs of all children and their families.

For purposes of this policy, the term “parent” shall have the definition under federal and state law governing access to student information and records. The term “parent” also includes biological or adoptive parents; both custodial and non-custodial parents (unless otherwise restricted by law or lawful authority); legal guardian; and an adult individual acting as a parent in the absence of a parent or a guardian.

Adopted September 5, 1995
Last review: 2010
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Series 800
Code 803
Title:  Board of Directors Meetings

The Board of Directors recognizes and values the right of the public to information concerning board actions, district policies and the educational and business operations of the school district.

The Board of Directors will transact their business in open meetings as required by law. The Secretary of the Board of Directors or a designated representative shall notify the public of all meetings, maintain and make available to the public the minutes of all meetings, and publish a summary of action taken as required by law. Board meetings will be televised whenever possible.

Administrative Procedures: Code 803
Revised August 4, 1992
Last review: 2010
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Series 800
Code 804
Title:  District and Building Meetings and Activities

All available means of communication will be used to encourage participation in district-wide meetings and activities.

The public will be informed of meetings and activities held at individual schools through news releases, building newsletters, student publications and other appropriate means.

Administrative Procedures: Code 804
Revised August 4, 1992
Last review: 2010
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Series 800
Code 805
Title:  Public Records

The Board of Directors believes the community’s involvement in and support for the Des Moines Public Schools are enhanced with the public’s access to public records regarding operations of the district. The public has a right to access public school district records, and the district has an obligation to share those public records which are requested. This policy establishes guidelines for the examination and dissemination of public records of or belonging to the school district.

The superintendent has the responsibility for implementing the requirements of Chapter 22, Code of Iowa, relating to the examination of public records. In addition, all school employees are responsible individually for complying with the public’s right to examine public records within the scope of each employee’s jurisdiction. This policy should not be construed to require the school district or any of its employees to release confidential records, as defined by law.

All school district records, except those which are confidential as provided by law, are public records. In addition, documents related to school safety are allowed to be designated by the Board as confidential. These documents include:

  • Security procedures
  • Vulnerability assessments
  • Evacuation procedures
  • Security codes and passwords
  • Emergency preparedness procedures

The examination, reproduction, and dissemination of public records shall be done in accordance with procedures established by the superintendent. Such procedures shall include:

1. methods by which public records are made available for examination, reproduction, and distribution to the public; and

2. a schedule of fees for the reproduction and distribution of public records.

See Board Policy Codes 213, 213.2(f), 510 and 513
Administrative Procedures: Code 805
Iowa Code Section 22.7, Code Supplement 2005
Adopted June 21, 1994; Revised August 1, 2006
Last review: 2010

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Series 800
Code 806
Title:  Staff/Community Relations

All school personnel play an important role in positive district communications. Staff members are expected to demonstrate fair and courteous behavior in dealing with pupils, parents, other staff members and the general public.

Revised August 4, 1992
Last review: 2010
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Series 800
Code 807
Title:  Use of School Time for Non-Instructional Purposes

The use of school time by non-school affiliated organizations to promote, implement or execute projects with no relationship to instruction is prohibited. The primary purpose of the school day is for instruction and other activities related to the education program.

Revised August 4, 1992
Last review: 2010
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Series 800
Code 811
Title:  Role of the Board in the Community

The authority of the Board of Directors lies with the entire board as they meet in duly called and legal sessions. Individual board members are encouraged to maintain contact with the general public for the purpose of keeping the community informed and receiving input in regard to school district policies, programs and needs.

Revised August 4, 1992
Last review: 2010
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Series 800
Code 816
Title:  Parent-Teacher Associations/Parent Support Groups

Parent involvement and support are essential to a successful education experience for students at all levels. The Board of Directors encourages participation of parent organizations and support groups in building-level and district-wide activities and decisions. It is the responsibility of staff members to work cooperatively with parent organizations and volunteers.

Revised August 4, 1992
Last review: 2010
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Series 800
Code 817
Title:  Citizen Advisory Committees

Recognizing the value of public input in specific issues confronting the school district, the board may appoint citizens having talents, skills and experience in particular fields to serve on study and advisory committees in the investigation of specific issues.

Recommendations by such committees shall be advisory only and shall not reduce the responsibility of the Board of Directors for policies adopted.

See Board Policy Code 219: Temporary Committees of the Board
Administrative Procedures: Code 817
Revised August 4, 1992
Last review: 2010
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Series 800
Code: 818
Title: Electronic and Information Technology

The District complies with the Americans with Disabilities Act (ADA), Iowa Civil Rights Act (ICRA), and Section 504 of the Rehabilitation Act in ensuring people with disabilities have an opportunity equal to that of their nondisabled peers to participate in the District’s programs, benefits, and services, including those delivered through electronic and information technology. This means that the District will take actions to ensure that, to the maximum extent possible, individuals with disabilities receive the same benefits or services as their nondisabled peers.

To meet this end, the District will provide online content and functionality which meets the World Wide Web Consortium’s (W3C’s) Web Content Accessibility Guidelines (WCAG) 2.0 Level AA and the Web Accessibility Initiative Accessible Rich Internet Applications Suite (WAI-ARIA) 1.0 for web content. The only exception is that online content and functionality for video content shall conform to W3C’s WCAG 2.0 Level A (collectively, the “Accessibility Standards”). The Accessibility Standards shall apply to current and new, newly-added, or modified online content, and may be subject to change with or without notice if they become obsolete.

Notwithstanding the forgoing, if conformance with any Accessibility Standard constitutes a fundamental alteration or undue burden to the District, the District shall provide equally effective alternative access. Providing “equally effective alternative access” means the District will take any actions that do not result in a fundamental alteration or undue financial and administrative burdens, but nevertheless ensure that, to the maximum extent possible, individuals with disabilities receive the same online benefits or services as their nondisabled peers. Please note that alternatives are not required to produce the identical result or level of achievement for persons with and without disabilities, but will afford persons with disabilities equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement, in the most integrated setting appropriate to the person’s needs.

The District will adopt procedures to ensure that all new, newly-added, or modified online content is consistent with the Accessibility Standards.

Adopted September 19, 2017

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Series 800
Code 834
Title:  Employee Participation in Community Activities

School personnel are encouraged to become active participants in various community organizations and activities

Revised August 4, 1992
Last review: 2010
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Series 800
Code 835
Title:  Combined Charitable Campaign

The Board of Directors (the “board”) of the Des Moines Independent Community School District (the “district”) believes the district’s employees should have an opportunity to make charitable contributions in the work place with a minimum of disruption and administrative costs. The board supports an annual campaign for federations of agencies or district-wide school affiliated organizations whose basic purpose is to support health and human welfare services readily available to the residents of the district. Contributions received by federations as a result of this policy shall not be used by the federations or their member agencies for capital expenditures. This policy shall not in any way be construed as an endorsement by the district of support for any individual federation of agencies or district-wide school affiliated organization. As used in this statement of policies and the corresponding procedures, the term “employee” means those employees of the district subject to the district’s payroll system, and the term “federation of agencies” shall mean an organization consisting of 15 or more separate agencies eligible to receive contributions pursuant to this policy and implementing procedure and which may be deducted on the contributor’s federal and Iowa individual income tax returns.

Administrative Procedures: Code 835
Adopted June 21, 1994
Last review: 2010
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Series 800
Code 841
Title:  Public Conduct at School Events

School sponsored or approved activities are an important part of the school program and offer students the opportunity to participate in a variety of activities not offered during the regular school day.  School sponsored or approved activities are provided for the enjoyment and opportunity for involvement they afford the students.

Spectators are permitted to attend school sponsored or approved activities only as guests of the school district, and, as a condition of such permission, they must comply with the school districtÕs rules and policies.  Spectators will not be allowed to interfere with the enjoyment of the students participating, other spectators or with the performance of employees and officials supervising the school sponsored or approved activity.  Spectators, like the student participants, are expected to display mature behavior and sportsmanship.  The failure of spectators to do so is not only disruptive but disrespectful to the students, the school district and the entire community.

To protect the rights of students to participate without fear of interference, and to permit the school staff members and volunteers and officials of sponsored or approved activities to perform their duties without interference, the following provisions are in effect:

  • Abusive verbal or physical conduct of spectators directed at participants, officials or school staff members and volunteers of sponsored or approved activities or at other spectators will not be tolerated.
  • Verbal or physical conduct of spectators that interferes with the performance of students, officials or school staff members and volunteers of sponsored or approved activities will not be tolerated.
  • The use of vulgar, obscene or demeaning expression directed at students, officials or sponsors participating in a sponsored or approved activity or at other spectators will not be tolerated.

If a spectator at a sponsored or approved activity becomes physically or verbally abusive, uses vulgar, obscene or demeaning expression, or in any way impedes the performance of an activity, the spectator may be removed from the event by the individual in charge of the event and the superintendent may exclude the spectator at future sponsored or approved activities.

The superintendent shall cause a notice of exclusion from sponsored or approved activities to be sent to the spectator involved. The notice shall advise the spectator of the school districtÕs right to exclude the individual from school district activities and events and the duration of the exclusion. If the spectator disobeys the school official or districtÕs order, law enforcement authorities may be contacted and asked to remove the spectator.  If a spectator has been notified of exclusion and thereafter attends a sponsored or approved activity, the spectator shall be advised that his/her attendance will result in prosecution. The school district may obtain a court order for permanent exclusion from future school sponsored or approved activities.

Legal Reference:   Iowa Code Sections 279.8; 716.7 (1999)
Adopted: April 18, 2000
Last review: 2010
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Series 800
Code 853
Title:  Student Participation in Community Activities and Public Functions

Students are encouraged to contribute to civic and community activities through personal involvement.

Participation of students in public functions is encouraged when such involvement contributes to the educational processes and objectives of the school. Group participation in community activities and performances should be approved by the building principals and designed for minimal interruption of learning time.

Administrative Procedures: Code 853
Revised August 4, 1992
Last review: 2010
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Series 800
Code 854
Title:  Contests for Students

Students are encouraged to participate in school approved contests and competitions having educational and developmental value.

Last review: 2010
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Series 800
Code 855
Title:  Request for Charitable Contributions from Students

Solicitation of charitable contributions from students shall be limited to those approved by the building administrator in consultation with the parent support organization and which are made to a bona fide charitable organization.  .

Revised August 4, 1992
Last review: 2010
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Series 800
Code 860
Title:  Volunteers
The Des Moines Public Schools Board of Directors promotes and encourages the ongoing and active use of volunteers to help further develop parental, community, and civic involvement with school sites while at the same time ensuring an appropriate level of safety and security in our buildings. Volunteers are recognized as an important component of a successful and comprehensive school program design by enriching and expanding the educational opportunities available to the students of the Des Moines Public Schools.

All prospective volunteers must complete a volunteer application and consent to a background check including but not limited to screening for assault, felony convictions, child and dependent abuse charges.

A volunteer is defined as a non-paid person functioning within the policies of the Des Moines Public Schools Board of Directors who shall serve under the immediate supervision and discretion of the professional staff to whom he/she is assigned.

The Des Moines Independent Community School District will provide a fair, supportive and non-discriminatory environment for all volunteers and will not discriminate against volunteers or prospective volunteers on the basis of race, color, national origin, gender, disability, religion, creed, age, marital status, sexual orientation, gender identity or socioeconomic status.

Adopted: September 6, 1994; Revised: April 1, 1997; October 2, 2012
Last review: 2012

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Series 800
Code 864
Title:  Education Foundations

Education foundations are recognized as viable means of supporting public education. Foundations may be established for the support of individual schools and their students. The fund-raising efforts of such foundations should be limited to their own student body, parents, graduates, faculty and the school neighborhoods.

Administrative Procedures: Code 864
Revised August 4, 1992; August 17, 2004
Last review: 2010
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Series 800
Code 866
Title:  Cooperation with Staff Agencies and Non-Profit Organizations

The school district will cooperate with official state agencies and organizations concerned with the education, health and welfare of children.

Public and approved non-profit organizations are encouraged to consider the value of input from the Des Moines Public Schools in the development and implementation of their services.

Revised August 4, 1992
Last review: 2010
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Series 800
Code 867
Title: Business/School Partnerships

Collaboration with businesses in the pursuit of educational excellence is recognized and encouraged. All partnerships are to reflect district policies and are to be operated cooperatively by district staff, building personnel and the business partners.

Revised August 4, 1992
Last review: 2010
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Series 800
Code 868
Title:  Endorsements

The board believes it is in the best interest of public institutions, such as the school district, that caution be exercised by district employees in making endorsements of commercial and non-commercial products and services. Endorsements on behalf of the school district are permitted only by approval of the Board of Directors.

Adopted August 16, 1994
Last review: 2010
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Procedures

Series 800
Code 800
Title:  Guiding Principles

The Department of Board and Community Relations will generate understanding and support for teaching and learning in the Des Moines Public Schools:

The department will develop appropriate plans and procedures to implement the following areas of responsibility:

  1. Board relationships-internal and external,
  2. Community relationships-internal and external, and
  3. Media production.

Revised January 19, 1993
Last review: 2010

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Series 800
Code 801
Title:  Parents as Partners

“The most successful education of children depends on effective parent involvement.”

Policy Code 801: Parents As Partners encourages the development, implementation and regular review of parent involvement.

Each attendance center is expected to have positive parent involvement. It may include, but not be limited to the following:

  1. Information and programs for parents about how they can assist their own children to learn
  • Math Family Night
  • Reading Recovery
  • Gifted & Talented
  • Kindergarten (roundup)
  • Homework
  • Conferences
  • Newsletters
  • Tutoring
  • Counseling
  • Sports (intramural & general)
  • Musical Programs
  • Art Displays
  • Grade Level Nights
  • Transition Meetings
  • Parent Supports Groups
  • Homeroom Newsletters
  • Parent Visits
  • Phone Conferences
  • Teas
  • Portfolio Lunches
  • Potlucks
  • SBC
  • Open House
  • District Communication Plan
  1. Involvement of parents in instructional and support roles at the school and at home
  • Volunteering – classroom, library
  • Phone conference
  • Homework – support and participation
  • Guest speakers
  • Reading Recovery
  • Mentors
  • Take home folders
  • Tutors
  • Before & after school discussions
  1. Activities to encourage parental volunteer opportunities in schools
  • Field trip chaperones
  • School to Work mentors
  • School to Work presentation
  • Swimming parties
  • Classroom activity support (can collection, etc.)
  • Fun night
  • Fine Arts Programs
  • Field day activities
  • Runathon
  • PTA/SBC
  • Partners in Progress Activities
  • Homeroom parents
  • Daily parental
  • Skating chaperones
  • Parent sponsorship of school activities
  • Chaperones
  • Sports activity participation
  • Craft fair
  • History nights
  • Junior Great Books
  • Liaisons to welcome new families
  • Grandparents Day
  • VIP “Very important person day”
  • Parent Welcoming Centers
  • Take Your Daughter to Work Day
  1. Information and programs for parents on how to establish a home environment to support learning and appropriate behavior
  • Parent meetings on classroom expectations
  • Newsletter articles
  • Counseling conferences and seminars
  • Grade level nights
  • Meetings with psychologist, social worker, speech & language pathologist
  • AEA guest speakers
  • Parent centers
  • Baby-sitting during school meetings
  • Parents able to check out materials from school library
  • Community activities at school (Scouts, Campfire, etc.)
  • Gifted and talented parent support groups
  • ADHD parent meetings
  • Principal expectations
  • Handbook
  • Adult education offerings
  • Parent/School/Child behavior contracts
  • Neighborhood Schools
  1. Effective two-way communication between all parents and schools
  • Classroom communications – phone, face to face, notes, newsletters
  • School newsletters, Open house
  • Pre-registration day
  • Conferences, report cards
  • Parent involvement in building
  • Intervention cadre
  • Employee & Family Resource Center
  • Materials
  1. Encouragement of parents as leaders and decision makers
  • Parent Teacher Association
  • School Based Council
  • Building Improvement Council
  • Partners in Progress
  • District Committee Work
  • School-wide Committees
  • School Improvement Teams
  • Assistance to help parents be involved in educational lobbying and
  • Contacting School Board members and City Council
  • PTA Lobby Day
  • BEST Meetings
  • School communications
  • Informational Meetings
  • Letter writing and phone calling campaigns
  • Citywide PTA Committee
  • District Committees
  1. Assistance to help parents be involved in educational lobbying and
  • Contacting School Board members and City Council
  • PTA Lobby Day
  • BEST Meetings
  • School communications
  • Informational Meetings
  • Letter writing and phone calling campaigns
  • Citywide PTA Committee
  • District Committees
  1. Cooperation with other agencies to meet the needs of all children and their families
  • Employee/Family Resources
  • Emergency Shelters
  • Taxi cab use
  • Yellow bus services
  • Child Study Teams
  • School Nurses
  • Counselors
  • Community communications – YMCA, Scouts, etc.
  • Success/Way to Grow

For purposes of these procedures, the term “parent” shall have the definition under federal and state law governing access to student information and records. The term “parent” also includes biological or adoptive parents; both custodial and non-custodial parents (unless otherwise restricted by law or lawful authority); legal guardian; and an adult individual acting as a parent in the absence of a parent or a guardian.

Approved June 17, 1997
Last review: 2010

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Series 800
Code 803
Title:  Board of Directors Meetings

The Board of Directors shall make provisions for recording proceedings of all board meetings and these minutes shall be made a matter of public record. Brief descriptions of board actions shall be released immediately to school personnel in the form of bulletins if information contained therein is considered vital to such personnel. Information of specific interest in the form of brief accounts of board actions shall be released to all school personnel through the Department of Board and Community Relations within a reasonable length of time following each board meeting as deemed necessary by the board and/or the superintendent.

Revised January 19, 1993
Last review: 2010

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Series 800
Code 804
Title:  Reporting Meetings and Activities

The Department of Board and Community Relations is responsible for reporting all school district meetings and activities to the general public.  These meetings would include regularly scheduled meetings of the Board of Directors, board-appointed advisory committees, and all other group meetings that are required to report their meetings through the Open Meetings Law.

This reporting will be in the form of news releases to all media, including radio, television and newspaper; general announcements on DMPSToday; and special news conferences as appropriate.

Building principals and central office administrators are encouraged to annually report the results of their meetings to the clientele they serve–students, staff, and parents.  All buildings and departments are encouraged to alert the Department of Board and Community Relations of the events and activities taking place within their division of the district.  That information is to be processed by the Department of Board and Community Relations and directed to the appropriate media for reporting to the public at large.

Revised January 19, 1993; October 2002
Last review: 2010

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Series 800
Code 805
Title:  Public Records
Public Records
All records of or belonging to the school district are public records and available for public examination and reproduction, except those records which are defined by law as confidential and those records which are copyrighted.  Copyrighted materials of or belonging to the district are available for examination.  Board records include board agendas, agenda attachments, minutes, written communications addressed to the Board of Directors or a board officer.  Board records also include all other records distributed to all board members.  A communication addressed to an individual board member and not distributed to all board members and not generated as part of a district employee’s official duties does not belong to the district and is not a public record.

Confidential Records
Confidential Records are those records required or permitted by law to be confidential.

Examination of Records
Public records are available for public examination during office hours.  Examination of records shall be done under the supervision of the district employee responsible for maintaining the records being examined or by that person’s designee.  Confidential Records are not available for examination by the public.

Reproduction of Records
Original or reproduced copies of public records will be made available during office hours upon request.  Such copies will be available for a fee of 10 cents for each standard page, except as otherwise provided.  Confidential Records are not available for reproduction by the public.  Except as permitted by law, copyrighted materials shall not be reproduced.

Distribution of Records
Certain public records are available upon request in the Office of Board and Community Relations as follows:

  1. One copy of the most recent board meeting agenda and agenda supplement is available without charge until the close of business on the first business day following the adjournment of the board meeting to which the record applies.
  1. The agenda only will be sent by first class U. S. mail at no charge upon request.  Individuals may place their names on a mailing list to receive the agenda regularly.
  2. The agenda and agenda supplements are available by first class U. S. mail by subscription for an annual fee of $45.
  1. One copy of the most recent board meeting agenda attachments is available without charge until the close of business on the first business day following the adjournment of the board meeting to which the records apply.
  2. The full minutes are available for a fee of 10 cents per page.
  1. The summary minutes are available on the district website 24 hours after the meeting.  Full minutes are available on the district website after board approval.
  2. The full minutes are available by first class U. S. mail by subscription for an annual fee of $130.
  1. Individuals may subscribe to receive copies of all board correspondence for an annual fee of $150.  For U. S. mail delivery, the fee is $175 annually.

Copies of audio and video recordings of board meetings are available upon request in the Department of Media Services.  Fees are $1 per audiotape and $2.50 per videotape.  Requests will be filled within 10 days.  Tapes will be sent by U.S. mail upon request; payment of applicable postage is required.

All payments are due in advance unless alternate payment arrangements are made with the superintendent or the superintendent’s designee.

Copyrighted materials and Confidential Records will not be distributed.

Revised: October 2002
Approved August 20, 1996
Last review: 2010

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Series 800
Code 816
Title:  Parent-Teacher Associations/Parent Support Groups

Administrators shall foster and support both formal and informal involvement of parental, neighborhood, or community-wide support groups. All such groups are obligated to work through building staff and/or department supervisors or directors and are subject to the policies of the Des Moines Public Schools.

Approved January 19, 1993
Last review: 2010

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Series 800
Code 817
Title:  Citizen Advisory Committees

Each group shall be appointed by the Board of Directors for a specific purpose; and after final reports have been filed, the group shall automatically be dissolved.

The Superintendent of Schools, or a designated representative, shall be a member ex officio of all citizens committees, and at discretion, may utilize the services of other staff members.

An advisory committee, when appointed by the Board of Directors, shall be composed of citizens possessing specific talents and abilities peculiar to the problem under investigation and/or shall represent a cross section of the citizens of the school district.

Members of the school staff shall be encouraged to participate in consultant capacities where their services are desired.

Communication between the Board of Directors and the advisory committees shall be a two-way process for the purposes of: 1) helping the committee members understand the objectives and problems of the schools; 2) helping the board and administration in securing and interpreting information concerning the specific problem under study.

See Board Policy Code 208: Temporary Committees of the Board
Revised January 19, 1993
Last review: 2010

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Series 800
Code: 818
Title: Electronic and Information Technology

  1. District Website
    The District’s online presence through its website (dmschools.org) is and will be managed by the District’s Communications Office. The District’s Communications Office will consult with, and or engage the assistance, of a qualified web developer as appropriate.Not all District personnel have the ability to add new or modified content to the District’s website. The District personnel who are authorized to add content to the District’s site as a part of their responsibilities are the District’s: (i) Communications Officer; (ii) Staff Writer; (iii) Graphic/Web Designer; and (iv) Videographer and/or Photographers. Each of these persons will be trained by the District’s Director of Communications or retained web developer regarding conformance of online content and functionality to the Accessibility Standards.The District’s Director of Communications has ultimate responsibility for assuring the District’s online content is properly maintained and updated in conformance with the Accessibility Standards, including new, newly-added, and modified content. The Director of Communications, alone or with the assistance of the District’s retained web developer, will perform quarterly checks on the District’s online content and functionality using WebAim, Tenon, or another industry-accepted diagnostic tool. After running the quarterly check, the Director of Communications will ensure nonconforming content is brought into line with the Accessibility Standards as set forth above.
  2. Third-Party Vendor or Open Source Content
    Any person in the District seeking to add new or modified online content via third party vendor or by using open sources must first consult the District’s Director of Communications. The Director of Communications will review all new or modified online content developed, maintained, or offered by a third-party vendor or by using open sources, and shall specifically advise and request such content conform to the Accessibility Standards as set forth above.
  3. Accessibility Information Page.
    The District maintains an accessibility information page that provides information about accessibility initiatives and a contact form to submit questions or report problems, available at https://www.dmschools.org/news-and-information/web-site-accessibility/

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Series 800
Code 835
Title:  Combined Charitable Campaign

      1. Administration of the Combined Charitable CampaignGoverning Committee
        A committee (the “governing committee”) consisting of the (a) Chief Financial Officer; (b) the Chief Operations Officer; (c) the Chief Academic Officer; (d) the Executive Director of Human Resources; (e) the Director of Board and Community Relations; (f) a representative of DMEA; (g) a representative of DMSA; (h) a representative of AFSCME; and (i) the Campaign Manager will determine which federations of agencies and district-wide school affiliated organizations shall be eligible to participate in an annual campaign.Campaign Manager
        The superintendent will annually appoint a campaign manager (the “campaign manager”) and building and department campaign chairs.  The campaign manager shall oversee the annual campaign and coordinate with building and departmental campaign chairs to plan the campaign activities for that year.Administration of Campaigns
        It shall be the responsibility of the governing committee to determine, in accordance with the terms and conditions stated in district policies and procedures, which federations of agencies and district-wide school affiliated organizations shall be eligible to participate in an annual campaign.Solicitation Period
        The solicitation period (the “solicitation period”) shall fall within the period of September 1 through November 30.  The length of the campaign is intended to be no more than eight weeks, although the solicitation period may be extended upon approval of the governing committee.  Any employee beginning work with the district after the campaign period shall be allowed a period of thirty (30) days to participate.Work Site Solicitation
        No federation of agencies or district-wide school affiliated organization shall, on its own motion, solicit district employees at any district work site.  Work site solicitations shall occur only during the solicitation period and only under the direction of the campaign manager and building or departmental campaign chairs.Employee Solicitations
        Employee solicitations are to be conducted using only methods that encourage voluntary giving.  Activities that do not allow free choice or the appearance of voluntary participation and free choice are prohibited.  This should not restrict the need for an effective, well-organized education program among employees.  All employees will be given the necessary information to make an informed decision.  Individual employee contribution records are confidential records.Pledge Authorization Forms
        The campaign manager will distribute an annual pledge authorization form to all employees.  A universal pledge form may be utilized for all federations of agencies and district-wide school affiliated organizations.  Annual authorization forms will be required from all participating employees.  Each such participating employee’s authorization form shall be delivered to the appropriate building or departmental campaign chair of the building or department in which such employee works and shall be filed (or a copy thereof filed) in the employee’s individual file to substantiate payroll deduction.Termination of Payroll Deduction
        Any employee wishing to terminate his or her payroll deductions shall be required to give thirty (30) days’ prior notice in writing to the campaign manager.  Upon receipt of such notice, the district shall terminate further payroll deductions from such employee’s compensation without prior notice to or the consent of any affected federation.  The district shall have no responsibility to enforce, or liability for failing to enforce the pledge of any participating employee to a federation of agencies.Requests to Participate
        Any federation of agencies or district-wide school affiliated organization wishing to participate in any annual campaign program shall forward three copies of completed application packets developed and distributed by the campaign manager to the campaign manager no later than June 15 of each year, unless another date has been selected and publicized by the campaign manager.Notification of Federations and Organizations
        The campaign manager shall, within 60 calendar days following the closing date for applications, send letters of denial or acceptance on behalf of the district and state applicable reasons for any denial.Distribution of Campaign Monies
      1. Only an approved pledge authorization form shall be used.  Pledge authorization forms shall be developed by the campaign manager and approved by the governing committee before being used in any campaign.  Employees shall be allowed to specifically designate their gifts to any federation of agencies or district-wide school affiliated organization described in the campaign materials, and the pledge authorization form shall be designed to accommodate such designations.
      2. Undesignated gifts will be distributed to all participating federations and organizations based on the same ratio as designated gifts distributed.  This method of distributing undesignated gifts shall be prominently displayed and clearly stated in campaign solicitation materials.
      3. Monies pledged, but not contributed, shall reduce monies distributed to a federation or organization in the same ratio as the designated monies to the affected federations or organizations.
      4. Monies collected by payroll deduction, less amounts retained to pay actual administration costs pursuant to paragraph D below, shall be sent to the respective federations and organizations weekly by the district’s centralized payroll system.  The district may, in its discretion, provide supporting documentation to any federation or organization, such as a listing of employees and amounts deducted.
      1. Criteria for Ongoing Participation
        Once approved for participation, any federation of agencies or district-wide school affiliated organization may be subsequently disqualified from participation in the annual campaign by the campaign manager for either of the following reasons:
      1. failure to comply with the terms and conditions of this policy and eligibility requirements of the board; or
      2. filing an application to participate in a campaign which contains false or misleading information.

Should the campaign manager disqualify any federation or organization, the campaign manager shall promptly send notice thereof on behalf of the governing committee to the disqualified federation or organization stating the reason for such disqualification.

      1. Request for Reconsideration
        An federation or organization which has been denied admission or whose participation in a campaign has been terminated will be allowed ten calendar days following the date of the notice of denial or determination to file a written request for reconsideration with the campaign manager.  The campaign manager shall notify such federation or organization of the final decision within ten calendar days following the receipt of the request.  The campaign manager’s decision shall be considered final.
      2. Contributions to Disqualified Federations or Organizations
        Any federation of agencies or district-wide school affiliated organization disqualified from further participation in a campaign shall have any further payment of contributions to it terminated.  Subsequent collections of pledges to such federation or organization shall be distributed in the same ratio as are other undesignated gifts.
      3. Charitable Campaign Program Fees
        Monies will be collected from the contributions to each qualifying federation of agencies or district-wide school affiliated organization and retained by the district for the purpose of paying actual and necessary expenses incurred by the district in administering a campaign; provided expenses for which moneys may be retained shall be determined periodically by the governing committee and shall not exceed five percent (5%) of the annual contributions pledged.  Fees shall be set to cover only the cost of materials and of administering a campaign and shall not cover salaries of employees involved in the campaign.  Fees shall be paid from the voluntary employee contributions.
      4. Charitable Campaign Eligibility Requirements
        Any federation of agencies or district-wide school affiliated organization whose purpose is to provide or support human needs services may be considered for participation in an annual charitable campaign of the district if its meets all of the following requirements:
      1. be a nonprofit, tax exempt organization described in Section 501(a) and Section 501(c)(3) of the Internal Revenue Code of 1986, as amended;
      2. make available to the general public and district an annual financial report which is prepared by an independent certified public accountant, and provide for an annual external audit by an independent certified public accountant.
      3. have an active and responsive governing board that meets at least semi-annually and whose members have no material conflict of interest and, except for a paid staff director, serve without compensation;
      4. provide for support of health and human welfare services readily accessible to residents of the district;
      5. have a direct and substantial local presence in the district (a telephone number or a post office box alone shall not constitute a local presence);
      6. operate in accordance with district policies regarding non-discrimination in both employment and program delivery;
      7. provide an annual report to the general public detailing the local activities of the federation of agencies or district-wide school affiliated organization;
      8. provide an annual budget approved by its governing board in a form consistent with financial statements and generally accepted accounting procedures; and
      9. complete a district application for participation; provided, further, that an application submitted on behalf of a federation shall include certification that each of the participating constituent agencies meets all of these eligibility requirements.

Revised: October 2002
Approved September 6, 1994
Last review: 2010

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Series 800
Code 853
Title:  Student Participation in Community Activities and Public Functions
Students desiring to participate in community activities through organized school activities and class projects should follow the procedures given below:

      1. Organized School Activities
      1. Staff persons in charge of performance groups should obtain permission from the building principal six weeks prior to the actual date of performance to civic groups outside the school premises during school time.
      2. The extended use of one particular group is discouraged.
      3. Performances, whenever possible, should be limited to the class period during which the activity is usually taught to a particular student or group.
      4. All class work missed should be made up.
      1. Class Projects
      1. All class projects involving community activities should be approved by the principal.
      2. Class projects must be approved and recommended by the teacher in charge of the class.
      3. A minimal of class learning time should be expended on such projects.
      4. Class time missed should be made up as per the direction of the classroom teacher.
      5. A student should be limited to one class project a semester involving community activity.

Revised January 19, 1993
Last review: 2010

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Series 800
Code 854
Title:  Contests for Students

All student contests must receive the endorsement of the building principal prior to their introduction to the student body. If questions occur or uncertainty arises, the Department of Elementary and Early Childhood Programs or the Department of Middle and High School Programs should be contacted before the contest begins.

Approved January 19, 1993
Last review: 2010

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Series 800
Code 864
Title:  Education Foundations

The Fund for Excellence, its Board of Trustees, and their program focus are an extension of the Des Moines Public Schools, subject to its policies and procedures and accountable to the Board of Directors. The President of the Board of Directors shall be a standing member of the Fund’s board. The chairperson of the Fund shall deliver a progress report to the district’s Board of Directors annually.

Approved January 19, 1993
Last review: 2010

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Series 800
Code 867
Title:  Business/School Partnerships

Each attendance center is expected to form and maintain an active school/business partnership as part of the Partners for Progress program. The Department of Board and Community Relations will serve as the district-wide support system for this effort and receive counsel for program direction and priorities from a community-based advisory council.

Approved January 19, 1993
Last review: 2010

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