Policy 700 (AP): Guiding Principles

The primary responsibility of the Board is to provide the citizens of Des Moines an education program consistent with the mission of the District and the Student Expectations. Business and operational functions relative to this mission shall be managed and implemented in an efficient, effective, and equitable manner.

See Board Policy Code 101: Goals of Public Education in the Des Moines School System

Revised June 23, 1992
Last Review: October 15, 2019

Policy 701 (BP): Public Purpose

The Board recognizes that all school district funds are public funds and authorizes the expenditure of district funds only for legitimate public purposes and the overall educational mission of the school community and not for private, personal gain for which services of comparable value have not been rendered to the district.

All purchases and requests for reimbursement shall comply with applicable laws, policies, and procedures. Prior to making a purchase with public funds, an individual should be comfortable defending the purchase/reimbursement to the taxpayers in the district.

Under no circumstances shall District funds be used to pay the cost of any alcoholic beverage and nor shall alcoholic beverage be available on school grounds.

The Board directs the Superintendent or Superintendent’s designee to develop and implement procedures regarding expenditures of district funds for district officers, directors, employees, contractors, volunteers, and students for certain purposes that are commonly granted benefits inclusive of the following areas: food for adults and students, staff (volunteer) appreciation and wellness, uniforms and apparel. This includes benefits which aid in recruitment of personnel, promote improvement of staff morale and cooperation, assist in building a commitment to the district, and increase participation with district activities.

Additionally, the Board directs the Superintendent or Superintendent’s designee to develop and implement appropriate procedures and guidance regarding the misuse of public funds.

Adopted: August 08, 2023
Last Review: August 08, 2023

Policy 702 (AP): Budget Planning

Planning of the budget is a continuous process involving study and deliberation by the Board, the administrative staff, the faculty, other staff members, and the citizens of the community.

The Superintendent shall submit an annual budget for consideration, deliberation, and approval by the Board of Directors. After adoption of the budget by the official action of the Board, the Superintendent and/or designated representatives will be authorized to administer specific expenditures.

The budget document shall include revenue sources and expenditures for all areas of operation to implement the Student Expectations and Management Limitations set by the Board of Directors.

Revised June 23, 1992; February 12, 2001; October 15, 2019
Last Review: October 15, 2019

Policy 703 (AP): Preparation of Budget Document

The Superintendent shall be responsible for preparing and submitting to the Board, not later than the first meeting in April, a tentative detailed budget for the ensuing fiscal year. A formalized budget for the same year will be submitted to the Board as soon as is practical.

Revised June 23, 1992
Last Review: October 15, 2019

Policy 704 (BP): Budget Publication, Review and Certification

A public hearing shall be held prior to the required budget certification each year to receive public comment on the budget document. The school district shall, at least ten (10) days but no later than twenty (20) days prior to the public hearing, publish the estimated budget and public hearing date, time, and place in accordance with the Code of Iowa. At least one Board meeting providing an opportunity for Board discussion of the budget, including the opportunity for public input, will be held at a meeting prior to the date of the public hearing and certification of the budget. Upon receiving the required certification by the Board, the budget will be filed with the county auditor no later than April 15.

Revised June 23, 1992
Last Review: October 15, 2019

Policy 713 (AP): Grants

The District will actively seek grants which promote specific programs and support the mission of the District and Graduate Ends Statements.

Revised June 23, 1992
Last Review: October 15, 2019

Policy 717 (BP): Gifts, Grants and Bequests

The Board believes gifts, grants, and bequests to the school district may be accepted when they will further the interests of the school district. The Superintendent or his/her designee shall confirm that the gift furthers the interests of the school district and supports Graduate Ends Statements.

Approved gifts, grants, and bequests shall become the property of the school district. Gifts, grants, and bequests shall be administered in accordance with agreed upon terms, if any.

Policy 717 (AP): Gifts, Grants and Bequests

Following the appropriate approval process, the District/school/department administrator and specific committees may accept, on behalf of the Board, any bequest or gift or money, property, or goods of less than five thousand dollars in value. When the estimated value of the item(s) exceeds five thousand dollars, or if the donation is of an unusual nature, a written explanation of the proposed donation shall be forwarded by the school/department administrator to the appropriate District-level administrator, who shall submit it to the Superintendent’s Cabinet for review and consideration for acceptance. When the estimated value of the item(s) exceeds twenty-five thousand dollars, the Superintendent shall submit the proposed gift or donation to the Board of Education for review and consideration for acceptance.

Legal Reference: Iowa Code §§ 279.42; 565.6 (1995)
Revised June 23, 1992; May 16, 1995; October 15, 2019
Last Review: October 15, 2019

Policy 721 (BP): Contractors–Affirmative Action, Non-Discrimination and Equal Employment Opportunity

All contractors, including suppliers of goods or services to the school district, are expected to comply with the spirit of equal employment opportunity, as well as with all applicable statutes and regulations and are required to be in compliance with the District’s Non-Discrimination and Equal Employment Opportunity and Affirmative Action policies.

See District Code 402: Non-Discrimination and Equal Employment Opportunity

Adopted July 31, 1990; revised June 23, 1992; August 16, 1994
Last Review: October 15, 2019

Policy 722 (BP): Contracts

The District shall enter into contracts and contractual relationships consistent with federal, state, and local law; Board Management Limitations; and the District’s purchasing manual.

This policy shall apply only to District liabilities and the expenditure of District funds and shall not extend to organizations operating out of the direct control of the Board (e.g., booster clubs, foundations, parent organizations, campaign committees).

Policy 722 (AP): Contracts

The District will follow all procedures outlined in the DMPS Financial Services Manual and the DMPS Purchasing Manual when issuing contracts.

A non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a Federal award including the term and condition outlined in Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to make required disclosures can result in any of the remedies described in §200.338 Remedies for noncompliance, including suspension or debarment.

If a District department or employee learns of a violation of federal criminal law involving fraud, bribery, or gratuity potentially affecting a federal grant, the department or employee must report the violation Internal Auditor.

Legal Reference:  Iowa Code Section 279.12, 279.8, 279.1, §73A.1
Approved: August 28, 2002
Board Approved: October 15, 2002; October 15, 2019
Last Review: October 15, 2019

Policy 723 (BP): Award of Contract

The award of contract may be made by the Board of Directors to the lowest responsible bidder meeting specifications. The right is reserved to reject any or all bids, or any part thereof; and, to waive informalities, and to enter into such contract or contracts as shall be deemed in the best interests of the District.

In accordance with the Code of Iowa, the District will establish a procurement goal for goods and services from certified targeted small businesses and shall seek to add such business to appropriate bid lists.

It is the intent of the District to purchase competitively-priced products, provisions. and services locally.

It will be the District’s purchasing policy to buy Iowa manufactured goods and services where price, terms, quality, and delivery are reasonably equal.

The District shall give preference to companies utilizing Iowa labor in the constructing or building of any public improvement or works.

Policy 723 (AP): Award of Contract

The District will follow all procedures outlined in the DMPS Financial Services Manual and the DMPS Purchasing Manual when awarding contracts.

Legal Reference: Iowa Code §§ 12.44; 18.6(10); 73.3; 73.16-21 (1995) Administrative Procedures: Code 723
Revised June 23, 1992; Revised: October 15, 2019
Last Review: October 15, 2019

Policy 724 (BP): Cancellation of Contracts

Contracts previously awarded may be cancelled by the Board of Directors, if the Board determines cancellation to be in the public interest. The Superintendent’s recommendation regarding a contract cancellation shall be presented to the Board with a detailed description of reasons to cancel the contract.

Policy 724 (AP): Cancellation of Contracts

The District will follow all procedures outlined in the DMPS Financial Services Manual and the DMPS Purchasing Manual when cancelling contracts.

Revised June 23, 1992; April 1, 1997; October 15, 2019
Last Review: October 15, 2019

Policy 725 (BP): Suspension and Debarment of Vendors and Contractors

In connection with transactions subject to federal suspension and debarment requirements, DMPS is prohibited from entering into transactions with parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities.

When soliciting bids or otherwise preparing to enter into such a transaction, the superintendent or designee will use at least one of the following verification methods to ensure that any parties to the transaction are not suspended or debarred prior to committing to any sub-award, purchase, or contract:

1. Obtaining a certification of a party’s compliance with the federal suspension and debarment requirements in connection with any application, bid, or proposal;
2. Requiring compliance with the federal suspension and debarment requirements as an express condition of any sub-award, purchase, or contract in question; or
3. Prior to committing to any sub-award, purchase, or contract, check the online Federal System for Award Management at https://sam.gov/reports/awards/standardto determine whether the relevant party is subject to any suspension or debarment restrictions.

2 CFR Part 200 Subpart B-General Provisions
200.113 Mandatory Disclosures

A non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a Federal award including the term and condition outlined in Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to make required disclosures can result in any of the remedies described in §200.338 Remedies for noncompliance, including suspension or debarment. (See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.)  It is the responsibility of the Superintendent to timely report to the relevant federal or pass through agency any violations of federal criminal law involving fraud, bribery or gratuity potentially impacting a federal grant.

Adopted: March 5, 2024
Last Review: March 5, 2024

Policy 726 (BP): Federal Funds in Procurement Contracts

In addition to the District’s standard procurement and purchasing procedures, the following procedures for vendors/contractors paid with federal funds are required.  When federal, state, and local requirements conflict, the most stringent requirement will be followed.

2 CFR Part 200, Subpart D Subsection §200.318 (c)(1) 
No District employee, officer, or agent may participate in the selection, award and administration of contracts supported by a Federal award if he or she has a real or apparent conflict of interest.  Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.  District officers, employees, and agents may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts.  However, for situations where the financial interest is not substantial or the gift is an unsolicited item of nominal value, district employees must abide by all relevant board policies. Violation of this requirement may result in disciplinary action for the District employee, officer, or agent.

2 CFR Part 200, Subpart D Subsection §200.320 (e)(1-4)
Procurement for contracts paid with federal funds may be conducted by noncompetitive (single source) proposals when one or more of the following circumstances apply: (1) the item is only available from a single source; (2) public exigency or emergency will not permit the delay resulting from competitive bids; (3) the Federal awarding agency or pass-through entity expressly authorizes noncompetitive proposals in response to a written request from the non-Federal entity; or (4) after solicitation of a number of sources, competition is inadequate.

2 CFR Part 200, Subpart D Subsection §200.321
The District will take all necessary affirmative steps to assure that minority businesses, women’s business enterprises, and labor surplus area firms are used when possible. Affirmative steps must include: (1) placing such businesses on solicitation lists; (2) soliciting such businesses whenever they are potential sources; (3) when economically feasible, dividing contracts into smaller tasks or quantities to allow participation from such businesses; (4) establishing delivery schedules that encourage participation by such businesses; (5) when appropriate, utilizing the Small Business Administration and the Minority Business Development Agency of the Department of Commerce; and (6) requiring the primary contractor to follow steps (1) through (5) when subcontractors are used.

The district will include the following provisions in all procurement contracts or purchase orders include the following provisions when applicable:

2 CFR Part 200 Appendix II

1. Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2. All contracts in excess of $10,000 must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be effected and the basis for settlement.
3. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
4. Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-Federal entity must report all suspected or reported violations to the Federal awarding agency.
5. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
6. Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
7. Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
8. Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
10. See §200.322 Procurement of recovered materials.
    

200.216 Prohibition on certain telecommunications and video surveillance services or equipment

(a)  The District is prohibited from obligating or expending loan or grant funds to:

1. Procure or obtain;
2. Extend or renew a contract to procure or obtain; or
3. Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.  As described in Public law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
   1. 1. i.For purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunication equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
      2. Telecommunications or video surveillance services provided by such entities or using such equipment.
      3. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence of the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned by or controlled by, or otherwise connected to, the government of a foreign country.

(b)    In implementing the prohibition under Public Law 115-232, section 889, subsection (f), paragraph (l), heads of executive agencies administering loan, grant, or subsidy programs shall prioritize available  funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered communications equipment and services, to procure replacement equipment and services, and to ensure that communications service to users and customers is sustained.

(c)    See Public Law 115-232, section 889 for additional information.

(d)    See also §200.471.

Adopted: March 5, 2024
Last Review: March 5, 2024

Policy 728 (BP): Paying for Goods and Services

The Board authorizes the issuance of warrants for payment of claims against the District for goods and services. The Board will allow the warrants after the goods and services have been received and accepted in compliance with Board policy and the claims have been audited by the Board.

The Chief Financial Officer of the District is authorized to:

1. 1. • Issue warrants for payments of freight, postage, printing, water, light, and telephone rent upon receipt and verification of proper invoices.
      • Make payments for salaries pursuant to the terms of the written contracts entered into by the Board of Directors.
      • Issue warrants, for approved registrations, claims offering a discount for early payment, approved travel expenses and other verified bills when the Board is not in session prior to payment of these claims and prior to audit and approval by the Board. The Chief Financial Officer shall examine the claims and verified bills.

The signatures of the Board president and Board secretary shall appear on all warrants.

Policy 728 (AP): Paying for Goods and Services

The Chief Financial Officer shall examine, verify, and approve the claims presented to the Board appear to be in order and appear to be legitimate expenses of the District. It is the responsibility of the Chief Financial Officer to bring the claims to the Board for approval at regularly scheduled meetings of the Board and shall be entered into the record in the regular minutes of the secretary.

The signatures of the Board president and Board secretary shall appear on all warrants.

Legal Reference:  Iowa Code §§279.12; 279.8,.29,.30; 279.1; 721; 291.12; 279.30 (1995); 281 I.A.C. 12.3(1) (1995)
Revised June 23, 1992; May 16, 1995; February 12, 2001; October 15, 2019
Last Review: October 15, 2019

Policy 733 (AP): Emergency Purchasing

Employees are allowed to make emergency purchases of items needed for immediate repair and other unusual circumstances, providing supervisory approval has been obtained and purchasing procedures are followed.

Revised June 23, 1992
Last Review: October 15, 2019

Policy 735 (BP): Disposition of School District Property

The Board of Directors may sell, lease, or dispose of, in whole or in part, a school house, site or other property belonging to the District in accordance with Iowa Code Section 297.22.

The Board directs the Superintendent to implement appropriate policies, procedures, and/or regulations regarding the disposition of property other than real property.

Policy 735 (AP): Disposition of School District Property

Real property includes land, tenements, and all rights and interests therein as defined by Iowa Code Section 4.1(13). All other property shall be considered property other than real property.

Property, other than real property, having a value of not more than $5,000 may be disposed of by auction at the best price possible in a manner consistent with Iowa Code Section 297.22.

Property other than real property of negligible value not intended for sale or lease may be disposed of at the discretion of the Superintendent.

Legal Reference: Iowa Code §297.22 (2007); Iowa Code § 4.1(13) (2007)
Revised: June 19, 2007; October 15, 2019
Last Review: October 15, 2019

Policy 737 (AP): Use of School District Vehicles and Equipment

The use of district-owned, district-leased, or district-rented vehicles and/or equipment (i.e., technology, audio visual, furniture, etc.) by school district employees or the loan of school district vehicles/equipment to non-school personnel and/or outside groups shall be limited to school district business and related school district interests only. In no event shall school district vehicles or equipment be used by school employees or loaned to any non-school personnel and/or outside groups for private or personal gain.

In the event that an appropriate school district administrator authorizes the loan of school district vehicles/equipment to non-school personnel and/or outside groups, as being in the school district’s interest, the vehicles/equipment shall be operated and/or supervised by appropriate school district personnel. Any cost(s) associated with the loan of the vehicles/equipment shall be paid by the non-school personnel and/or outside group using the equipment. Any loss or damage to such equipment shall be the full obligation of the borrower.

Adopted: June 15, 1992
Revised September 7, 2004
Last Review: October 15, 2019

Policy 740 (BP): Naming of Schools and Facilities Naming/Renaming of School/Facility

Naming/Renaming of School/Facility
The Board shall be responsible for the naming/renaming of all schools and school facilities. The Board president will appoint a three-person committee of the Board to submit two names to the Board for the naming/renaming of schools and one name to the Board for the naming/renaming of school facilities.

Implementation
Anyone may submit a suggestion for a school name to the committee of the Board for consideration. Suggestions must be in writing, stating the name of the sponsor and the reasons justifying the nomination.

1. 1. • Criteria for Screening School/Facility Names.
      • Schools/facilities may be named after an area or community where the school is located or after a person or persons.
      • In naming a school/facility after a person, primary consideration should be given to Presidents of the United States or individuals who have made a significant contribution to the community, the state or the nation. In addition to societal contributions, the moral character of the individual must be considered.
      • Recognizing that the ethnic and cultural composition of a local school community will change and that school/facility names are permanent, the name selected should have broad acceptance in a multi-cultural society.
      • In naming a school after a person, that person shall have been deceased at least two years.
      • If a school/facility is demolished, the name may be used again.

Naming Schools
Elementary and middle schools will be named for an area or community or in honor of persons who have made a significant contribution to their community, state, or the nation.

All secondary schools will be named for geographic and historic locations or presidents of the United States.

Naming Facilities
As an alternative to naming the entire building after an individual, some particular facility within the school may be named in his/her honor, such as a gymnasium, stadium, or library. Excluded from this alternative will be playgrounds, gardens, and other outdoor campus elements (e.g., trees, benches, etc.).

Only one facility within a school or on a school campus may be named in any fiscal year.

The naming of a building facility shall follow the same procedure set forth in this policy for the naming/renaming of a building, except that the requirements of Section III, Paragraph D, shall not apply.

Renaming a School/Facility
In situations deemed unusual or appropriate, the Board may take steps to rename a school/facility or portions thereof.

Changing the name of a school will be limited to elementary and middle schools. The recommendation of a name change will be brought to the Board through the local governance structure of the school.

A school named after a person shall not be renamed, except for compelling reasons; and once official action is taken to name a school, the name shall not be changed unless there is a confusion of names.

Adopted December 13, 1994;
Revised September 2, 2014; March 10, 2015
Last Review: October 15, 2019

Policy 741 (AP): Professional Consulting Services and Resource Personnel

The services of consultants and other resource personnel for study of particular issues may be purchased upon the recommendation of the Superintendent. The needs for such special studies should be anticipated well in advance so that budgetary provisions can be made.

No employee or former employee of the District who retired from the District as a part of any early retirement incentive program may be paid by the District for additional service exceeding thirty (30) days or two hundred forty (240) hours in the two-year period following retirement from the District without approval from the Superintendent or his or her designee This policy does not apply to payment to retired employees for time as a substitute teacher.
Code 742 (AP): Selection of Architects

The Superintendent and appropriate administrators shall select architectural and engineering firms for specific projects through a screening process and inform the Board of such action.

Revised June 23, 1992; August 17, 2004
Last Review: October 15, 2019

Policy 742 (AP): Selection of Architects

The superintendent and appropriate administrators shall select architectural and engineering firms for specific projects through a screening process and inform the Board of such action.
See Administrative Procedures: Code 742

Revised June 23, 1992
Last Review: 2010

Policy 744 (BP): Site Acquisition and Disposition

The Superintendent shall inform the Board when there are site acquisition needs or property for disposition. The Board shall determine when the bid process is to be initiated, based upon appraisals and other relevant information. Statutory procedures shall be followed in acquiring and disposing of property.

Policy 744 (AP): Site Acquisition and Disposition

The Superintendent shall inform the Board when there are site acquisition needs or property for disposition. The Board shall determine when the bid process is to be initiated, based upon appraisals and other relevant information. Statutory procedures shall be followed in acquiring and disposing of property.

Revised June 23, 1992; October 15, 2019
Last Review: October 15, 2019

Policy 747 (AP): Building Maintenance and Repair

The District shall dedicate and allocate adequate funding to maintain all buildings and site assets, including grounds, buildings and equipment, in a manner that maximizes the life of the assets through the development and adherence to a maintenance program which includes preventive, predictive, and general maintenance; repairs; and capital maintenance.

Preventive maintenance is defined as planned or scheduled maintenance of buildings and site assets, including grounds, buildings and equipment, to ensure uninterrupted, continued, and efficient operation, minimizing unscheduled or emergency repairs or to adhere to an established industry standard or mandate.

Predictive maintenance is defined as work involving the use of noninvasive monitoring and analysis to determine the condition of operating equipment and systems without disrupting normal service (e.g., oil analysis, vibration analysis, infrared thermography).

General maintenance is defined as work that maintains or preserves the asset’s function.

Repair is defined as work which involves restoring the assets that have either failed or are performing in a manner below established industry standards or mandates.

Capital maintenance is defined as non-general fund expenditures related to the replacement of major assets with a similar asset providing the same or similar functionality.

Revised: June 23, 1992; April 18, 2000; October 15, 2019
Last Review: October 15, 2019

Policy 750 (AP): Public Use of School Facilities

School facilities are public resources supported with public funding. The Board encourages use of school facilities by individuals and groups in the community when such use would not interfere with school activities.

Facility users must pay the District for estimated actual costs and are responsible for damages resulting from use. The schedule of fees relating to this policy shall be established in procedures and shall be reviewed annually. The fee schedule shall provide for discounted fees for school-related and non-profit groups. A portion of the fees collected shall be returned to the operations department as well as to school buildings to cover expenses associated with community usage.

Arrangements for facility usage by the community must be coordinated centrally.

Revised June 23, 1992; August 18, 1998; August 17, 2004
Last Review: October 15, 2019

Policy 750.1 (AP): Equal Access to School Facilities

Student groups may use school facilities to conduct meetings which have a religious, political, or philosophical emphasis provided the meeting is voluntary, student initiated, and does not materially or substantially interfere with the orderly conduct of educational activities within the school.

Schools shall not sponsor any student religious group meeting that is held on the premises.

Last Review: October 15, 2019

Policy 751 (AP): Possession of Weapons by Non-Students

The District is committed to maintaining a safe teaching and learning environment. The presence of weapons in the schools will not be tolerated. The possession of weapons by non-students is prohibited on school grounds; or at a school-sponsored or school-related activity. For purposes of this policy, the term “weapons” has the same definition as used in Code 521.

Employees found to be in violation of this policy will be subject to discipline up to and including dismissal. Non-employees in violation of this policy shall be required to leave the school grounds or activity immediately. The person in charge of the school grounds or activity is authorized and directed to inform the offending person that they must vacate the premises and that a failure to do so will be deemed a criminal trespass.

Violations of this policy which are also violations of local, state, or federal laws will be reported to the appropriate law enforcement agencies. The Superintendent is authorized and directed to provide both general and specific exceptions to this policy when appropriate for law enforcement or security purposes.

Adopted August 16, 1994
Last Review: October 15, 2019

Policy 752 (AP): Tobacco-Free Environment

The District is a tobacco-free environment which encompasses all forms of tobacco and nicotine products that are not FDA (Federal Drug Administration) approved for tobacco cessation. This shall include all district facilities and grounds, including school owned and leased vehicles. This policy applies at all times, including school-sponsored and nonschool-sponsored events. Persons failing to abide by this request are required to extinguish their smoking material, dispose of the tobacco product, or leave the school district premises immediately. Building administrators and other district administrators are responsible for enforcing this policy.

Adopted March 5, 1991; revised August 6, 1991; June 23, 1992; May 17, 1994; revised February 17, 2009; revised November 15, 2015
Last Review: October 15, 2019

Policy 754 (AP): Drills for Emergencies

Building principals, subject to approval of the Superintendent or the Superintendent’s designee, shall develop orderly procedures for use in various emergency situations. An adequate number of drills for these procedures shall be conducted and all necessary information regarding these procedures shall be furnished to occupants of the specific buildings.

Revised January 21, 1992
Last Review: October 15, 2019

Policy 760 (BP): School Wellness

The Board directs the Superintendent to implement appropriate policies, procedures, and/or regulations in compliance with the National School Lunch Act and the Child Nutrition Act.

Policy 760 (AP): School Wellness

The Goal
Becoming the model for urban education, Des Moines Public Schools supports a culture and climate of wellness for all students. The District promotes the development of healthy students by supporting a comprehensive learning environment for developing and practicing lifelong wellness behaviors. The entire school environment shall be aligned with school district goals to positively influence the understandings, beliefs, and habits of physical and mental well-being of students and staff.

Nutrition Education and Health Education
The school district will provide curriculum in nutrition education as part of the District’s instructional program in comprehensive health education in grades pre-kindergarten, kindergarten through five, and in the Family Consumer Sciences/Health Education in grades six through twelve.

Physical Education and Physical Activity
The school district will develop a comprehensive, school-based physical activity program (CSPAP).

The school district will enhance and implement a curriculum in physical education that meets federal and state guidelines. The curriculum will align with the National Society of Health and Physical Educators (SHAPE) standards for all students in pre-kindergarten through grade twelve.

http://www.shapeamerica.org/standards/pe/

For specific curriculum information and resources visit www.pe.dmschools.org

The school district will offer classroom health education that complements physical education by reinforcing the knowledge and self-management skills needed to maintain a physically activity lifestyle.

Legal References: 2008 Iowa Acts, Senate File 2425, division XI, “Healthy Kids Act.” IAC 281—12.2 and 125 (256)

https://www.educateiowa.gov/sites/files/ed/documents/0910_sbp_HKA_finalPhysActRules.pdf

Student Nutrition
The school district will follow outlined in Code 763 Nutrition Standards.

All foods offered or sold during the school day or for school-sponsored activities will meet federal, state and local standards. All foods offered or sold to students should make a positive contribution to student health and support nutrition education efforts.

Schools will provide access to healthy foods outside the reimbursable meal programs including those sold through a la carte lines vending machines, student-run stores, and fundraising activities before, during, and 30 minutes after school.

Schools will only allow marketing and advertising of foods and beverages that meet the Smart Snacks in school nutritional standards.

The school district supports Farm to School efforts to increase awareness of and access to healthy, local foods.

School Employee Wellness
The health, safety, and attendance of school teachers and staff are critical to students meeting the rigorous learning goals set. In addition, school staff members are a unique and valuable resource. To this end, the District will establish a school employee wellness program that will include, but is not limited to, physical activity and nutrition information, weight management, stress management, health screenings, tobacco cessation, and other evidence-based approaches.

The employee wellness program is fully supported by the DMPS Superintendent, School Board, DMPS Leadership, and the Health Benefits Advisory Committee.

The program will be evaluated annually for its overall effect on staff health and well-being, staff attendance, and return on investment.

Policy Implementation
The Superintendent/designee will ensure district compliance with established school district wellness policy. A district Wellness Policy Committee comprised of a diverse team of representatives will meet periodically to review and update the District wellness policy.

Building principal/designee will ensure building-level compliance with established wellness policy including a building-level wellness committee and action plan.

Adopted: June 20, 2006
Legal References: Richard B. Russell National School Lunch Act, 42, U.S.C. 1751 et seq. (2005); Child Nutrition Act of 1966, 42 U.S.C. 1771 et seq.
Revised November 1, 2016; October 15, 2019
Last Review: October 15, 2019

Policy 761 (AP): School Food and Nutrition Program

The school food and nutrition program shall: a) provide nutritional foods and balanced meals to the students of the District on a nonprofit basis and; b) serve as a vehicle for nutrition education. The food and nutrition program is available to adults who are employees of the District and to residents of the community.

Revised June 23, 1992; October 15, 2019
Last Review: October 15, 2019

Policy 762 (AP): Operation of Cafeterias

District tax funds are generally used to provide necessary physical plant facilities, purchase initial equipment necessary for the establishment of food service facilities in new or existing buildings, and repair and replace major equipment items. Most other program expenses are funded through revenue from the nonprofit food service operation; however, such revenue shall not be used to lease, purchase, or construct buildings.

Revised June 23, 1992
Last Review: October 15, 2019

Policy 763 (AP): Nutrition Standards

Foods and Beverages Sold Individually (i.e., foods sold outside of reimbursable school meals, such as through vending machines, cafeteria a la carte lines, fundraisers, school stores, etc.)

All foods available on campus will comply with the current USDA Dietary Guidelines for Americans.

Elementary Schools:
The school food and nutrition program will approve and provide all food and beverage sales to students in elementary schools. Given young children’s limited nutrition skills, food in elementary schools should be sold as balanced meals. If available, foods and beverages sold individually should be limited to low-fat and non-fat milk, fruits, 100% juice, non-fried vegetables, and approved age appropriate healthy food selections.

Middle Schools and High Schools:
In middle and high school buildings all foods and beverages sold (including those sold through a la carte lines, vending machines, student stores, and school-sponsored fundraising activities) other than (a) as part of the reimbursable school meal programs or (b) through concession stands immediately prior to, during, and immediately after athletic and other events not occurring during the school day, will meet the following nutrition and portion size standards:

Beverages

1. 1. • Allowed: water or sparkling water (USDA approved); fruit and vegetable juices and fruit-based drinks that contain at least 30% fruit juice and that do not contain additional caloric sweeteners; unflavored or flavored low-fat or fat-free fluid milk and nutritionally-equivalent nondairy beverages (to be defined by USDA); electrolyte replacement drinks that do not contain more than 20 grams of added sweetener per 8 ounce serving; and beverages containing caffeine with less than 15 milligrams per 8 ounce serving.
      • Not allowed: soft drinks containing caloric sweeteners; fruit-based drinks that contain less than 30% real fruit juice or that contain additional caloric sweeteners.

Foods

1. 1. • A food item sold individually:
      • Will have no more than 35% of its calories from fat (excluding nuts, seeds, peanut butter, and other nut butters) and 10% of its calories from saturated and trans fat combined;
      • Will have no more than 35% of its weight from total sugars;
      • Will contain no more than 230 mg of sodium per serving for chips, cereals, crackers, French fries, baked goods, and other snack items; will contain no more than 480 mg of sodium per serving for pastas, meats, and soups; and will contain no more than 600 mg for pizza, sandwiches, and main dishes.
      • A choice of at least two fruits and/or non-fried vegetables will be offered for sale at any location on the school site where foods are sold. Such items could include, but are not limited to, fresh fruits and vegetables; 100% fruit or vegetable juice; fruit-based drinks that are at least 30% fruit juice and that do not contain additional caloric sweeteners; cooked, dried, or canned fruits (canned in fruit juice or light syrup); and cooked, dried, or canned vegetables (that meet the above fat and sodium guidelines).

Portion Sizes

1. 1. • Limit portion sizes of foods and beverages sold individually to those listed below:
      • One and one-quarter ounces for chips, crackers, popcorn, cereal, trail mix, nuts, seeds, dried fruit, or jerky;
      • One ounce for cookies;
      • Two ounces for cereal bars, granola bars, pastries, muffins, doughnuts, bagels, and other bakery items;
      • Four fluid ounces for frozen desserts, including but not limited to, low-fat or fat-free ice cream;
      • Eight ounces for non-frozen yogurt;
      • Twelve fluid ounces for beverages, excluding water; and
      • The portion size of a la carte entrees and side dishes, including potatoes, will not be greater than the size of comparable portions offered as part of school meals. Fruits and non-fried vegetables are exempt from portion-size limits.

Fundraising Activities: To support children’s health and school nutrition-education efforts, school-sponsored fundraising activities will either not involve food or will use only foods that meet the above nutrition and portion size standards for foods and beverages sold individually outside the reimbursable school meal programs. Schools will encourage fundraising activities that promote physical activity. The school district will make available a list of ideas for acceptable fundraising activities. While this restriction does not apply to PTA’s, independent booster clubs, or similar organizations, they are encouraged to comply with this policy when it comes to the sale of fundraising items.

Snacks: Snacks served during the school day or in after-school care or enrichment programs will make a positive contribution to children’s diets and health, with an emphasis on serving fruits and vegetables as the primary snacks and water as the primary beverage. Schools will assess if and when to offer snacks based on timing of school meals, children’s nutritional needs, children’s ages, and other considerations. The District will disseminate a list of healthful snack items to teachers, after-school program personnel, and parents. Eligible schools will provide snack through approved after-school programs participating in the National School Lunch Program.

Rewards: Schools will not use food or beverages for rewards that do not meet the nutrition standards for foods and beverages sold individually (above) as rewards for academic performance or good behavior and will not withhold food or beverages (including food served through school meals) as a punishment.

Adopted September 20, 2005
Last Review: October 15, 2019

Policy 764 (AP): Food Items Offered or Sold

The District supports better health through nutrition education and corresponding eating patterns. Food items offered or sold by the District should reflect a concern for better nutrition and health.

Revised June 23, 1992
Last Review: October 15, 2019

Policy 770 (BP): Cash Flow and Investments

The Board directs the Superintendent to invest district funds in excess of current needs in compliance applicable law and public fund investment standards.

Policy 770 (AP): Cash Flow and Investments

District funds in excess of current needs shall be invested in compliance with this policy and applicable law. The goals of the District’s investment portfolio in order of priority are:

1. 1. • To provide safety of the principal;
      • To maintain the necessary liquidity to match expected liabilities; and
      • To obtain a reasonable rate of return.

In making investments, the District shall exercise the care, skill, prudence, and diligence under the circumstances then prevailing that a prudent person acting in a like capacity and familiar with such matters would use to meet the goals of the investment program.

District funds are monies of the District, including operating funds. Operating funds of the District are funds which are reasonably expected to be used during a current budget year or within fifteen months of receipt. When investing operating funds, the investments must mature within three hundred and ninety-seven days or less. When investing funds other than operating funds, the investments must mature according to the need for the funds.

The Board authorizes the Chief Financial Officer/Board Treasurer (and his/her authorized designee) to invest funds in excess of current needs in the following investments:

1. 1. • Interest bearing savings, money market, and checking accounts at the District’s authorized depositories.
      • Obligations of the United States government, its agencies, and instrumentalities.
      • Certificates of deposit and other evidences of deposit at federally insured Iowa depository institutions.
      • Repurchase agreements in which underlying collateral consists of investments in government securities. The District must take delivery of the collateral either directly or through an authorized custodian. Repurchase agreements do not include reverse repurchase agreements.
      • Prime bankers acceptances that mature within two hundred seventy days and that are eligible for purchase by a federal reserve bank. At the time of purchase, no more than ten percent of the investment portfolio can be in these investments and no more than five percent of the investment portfolio can be invested in the securities of a single issuer.
      • Commercial paper or other short-term corporate debt that matures within two hundred seventy days and that is rated within the two highest classifications, as established by at least one of the standard rating services, with no more than five percent at the time of purchase placed in the second highest classification. At the time of purchase, no more than ten percent of the investment portfolio can be in these investments and no more than five percent of the investment portfolio can be invested in the securities of a single issuer.
      • An open-end management investment company registered with the federal securities exchange commission and commonly referred to as a money market mutual fund. The money market mutual fund shall use only the investments individually authorized by law for school districts.
      • A joint investment trust organized pursuant to Iowa Code Chapter 28E, provided that the joint investment trust meets the requirements to be an authorized investment.
      • Warrants or improvement certificates of a levee or drainage district.
      • Other investments authorized under applicable law.

It shall be the responsibility of the Chief Financial Officer/Board Treasurer (and his/her authorized designee) to oversee the investment portfolio in compliance with this policy and the law. The Chief Financial Officer/Board Treasurer (and his/her authorized designee) shall be responsible for reporting to and reviewing with the Board the investment portfolio’s performance, transaction activity and current investments.

The Chief Financial Officer/Board Treasurer shall have the discretion to recommend a contract with an outside person to invest school district funds, to advise on investments, to direct investments, to act in a fiduciary capacity, or to perform other services to the Board for review and approval consistent with Management Limitations 2.4. The Chief Financial Officer/Board Treasurer shall also provide the Board with information about and verification of the outside person’s fiduciary bond. Contracts with outside persons shall include a clause requiring the outside person to notify the District in writing within thirty days of any material weakness in internal control, or structure or regulatory orders or sanctions against the outside person with regard to the type of services being performed, or provide other information necessary to ensure that the investments and the outside person doing business with the District meet the requirements outlined in the policy.

It shall be the responsibility of the Chief Financial Officer/Board Treasurer to deliver a copy of this policy to the District’s depositories, auditor, and outside persons doing business with the District.

It shall be the responsibility of the Superintendent, in conjunction with the Chief Financial Officer/Board Treasurer, to develop a system of investment practices and internal controls over the investment practices. The investment practices shall be designed to prevent losses, to document the officers’ and employees’ responsibility for elements of the investment process, and address the capability of the management.

Revised June 23, 1992; October 6, 1992; February 12, 2001; June 6, 2017; October 15, 2019
Last Review: October 15, 2019

Policy 772 (AP): Insurance

The District shall maintain an insurance program to protect the assets of the District with policies deemed appropriate by the District insurance agent following recommendations of the administration. The insurance program shall be reviewed annually to make certain that there is adequate coverage.

Revised June 23, 1992
Last Review: October 15, 2019

Policy 773 (AP): Scholarship Funds

Scholarship funds received and managed by any school shall be invested through the District’s Department of Business and Finance, with the interest earned being credited to that fund for use as specified by the originators of the scholarship. This policy does not pertain to scholarship funds managed by alumni associations.

Adopted June 15, 1993
Last Review: October 15, 2019

Policy 776 (AP): Transportation

Transportation shall be provided to students who are enrolled in certain programs, as described in Policy Codes 776.1, 776.2, 776.3, and 776.4.

Adopted June 23, 1992
Last Review: October 15, 2019

Policy 776.1 (AP): English as a Second Language/Bilingual Program Transportation

Pupils assigned to the English as a Second Language/Bilingual Program in a building other than their home attendance area shall be provided transportation to the assigned building.

Adopted June 23, 1992
Last Review: October 15, 2019

Policy 776.2 (AP): Open Enrollment

Students approved for within-district open enrollment may request paid district transportation to the receiving school. Approval is subject to the availability of space on an existing bus route as determined by the Chief Operations Officer.

Students approved for between-district open enrollment shall be provided transportation in accordance with the existing laws as stated in the Code of Iowa.

Adopted June 23, 1992;
Revised August 20, 1996; February 12, 2001
Last Review: October 15, 2019

Policy 776.3 (AP): Special Education Transportation

Pupils identified by a multi-disciplinary staffing team as eligible for special education transportation shall be provided transportation to their assigned educational program.

Revised June 23, 1992
Last Review: October 15, 2019

Policy 776.4 (AP): Student Placement Program Transportation

Pupils assigned to the Student Placement Program in a building other than their home attendance area shall be provided transportation to the assigned building.

Adopted June 23, 1992
Last Review: October 15, 2019

Policy 776.5 (AP): Seat Belts on Yellow Bus

All students, riding a school district bus equipped with seat belts, wear seat belts while the bus is in motion.

Adopted May 29, 2020
Last Review: 2020

Policy 779 (AP): Energy Conservation

The District shall use energy as conservatively as reasonably possible. The District will:

1. 1. • minimize the use of energy while maintaining an environment conducive to the health, safety, and well-being of the students and staff without sacrificing program or course content;
      • maintain and operate all facilities and equipment for the efficient use of energy;
      • develop programs to update facilities and equipment for the conservation of energy, subject to the resources available;
      • provide in-service training for staff and students on the need to conserve energy, subject to the resources available;
      • utilize preventive maintenance, operations, and facility crafts personnel to make energy related improvements, subject to the resources available;
      • at the direction of the Superintendent, designate an energy management team that is representative of the District to monitor energy expenditures and improvements.

Revised: August 17, 2004
Last Review: October 15, 2019

Policy 780 (AP): Reproduction of Copyrighted Materials

The Superintendent intends that the District abide by copyright laws and does not approve of any illegal duplication of copyrighted materials in any form by district employees or with the use of district resources.

Copyrighted materials may only be copied to the extent allowed by law, fair use guidelines, license agreements, or by permission of the copyright holder. Persons who violate the copyright laws or this policy may be subject to discipline. It is the intent of the District to recover damages from employees who violate this policy.

Administrative procedures shall provide guidelines for the copying of copyrighted materials.

Notices of copyright restrictions must be placed in appropriate locations in district offices.

Adopted June 21, 1994
Revised: October 15, 2019
Last Review: October 15, 2019

Policy 781 (AP): Security Cameras in Schools and Buses

It is the policy of the District to create and maintain a safe school and work environment. Security cameras (closed circuit television systems – CCTV) are installed within school buildings and buses as well as the exterior of buildings. Security cameras monitor school property, assisting administrators in detecting and deterring unacceptable behavior or activities and otherwise enforcing district rules. Camera systems also provide a historical record to facilitate investigations.

At the beginning of each school year, the Superintendent or a designee shall provide notification to students, parents, and staff that security cameras are in place and will monitor and record behavior in and around school buildings and within school buses. The notification shall include the fact that some video may be considered to be part of a student education record, and the District will treat it according to the Family Education Right to Privacy Act (FERPA) rules and regulations. Staff notification of security cameras shall be clearly stated in any employee handbook.

All actions or conversations are subject to being recorded. Employees, students, and others found to have tampered with or disabled cameras or systems shall be subject to discipline including termination of employment and possible legal action and restitution.

Security cameras are used to accomplish three important goals in the Des Moines Public Schools:

1. 1. • To enhance the safety of students and staff;
      • To protect school property against theft or vandalism;
      • To assist in the identification of intruders and persons endangering the health, wellbeing or safety of school community members.

Revised: August 2016
Adopted: 2011
Last Review: October 15, 2019