Series 400 – Personnel

Policies

Procedures

Series 400:  Personnel
Series 400:  Personnel
Code Title
400 Guiding Principles
401 Personnel
402 Non-Discrimination, Affirmative Action and Equal Employment Opportunity
402.1 Recruitment and Selection
402.3 Nepotism
403 Certification and Licensing
405 Pre-Employment and Fitness-for-Duty-Examinations
406 Hostile Work Environment
407 Sexual Harassment
410 Job Specifications
412 Assignment
414 Evaluation
415 Disciplinary Sanctions Applicable to All Employees
416 Discipline and Discharge
416.1 Alcohol and Substance Abuse
416.2 Alcohol and Drug Testing
417 Teacher Resignation
418 Notification of Arrest, Criminal Charges or Child Abuse Complaints
419 Possession of Weapons by Employees
420 Exchange Teachers
421 Substitute Employees
422 Student Teaching
430 Compensation
430.1 Workers’ Compensation
430.2 Travel Allowances
431 Fair Labor Standards Act and Wage Payment Act
434 Personnel Management
436 Conflict of Interest
437 Gifts to District Officials and Employees
440 Professional Growth
440.1 Professional Organizations
440.2 Publications
443 Tutoring
444 Political Activity by Employees
445 Acceptable Use of Internet and Network Technology by Employees
450 Abuse of Students by District Employees
452 Intolerance and Abuse
454 Alternative Contract Reimbursements
490 Background Checks
Code Title
401 Employee Representation
402 Non-Discrimination, Affirmative Action and Equal Employment Opportunity
402.1 Recruitment and Selection
403 Certification and Licensing
405 Physical Examination
406 Hostile Work Environment
407 Sexual Harassment
409 Probationary Period
410 Job Specifications
412 Assignment and Transfer
414 Evaluation
416 Discipline
416.1 Alcohol and Substance Abuse
416.2 Alcohol and Drug Testing Procedures
417 Contract Termination
420 Exchange Teachers
421 Substitute Teaching
422 Student Teaching
430 Compensation
430.1 Workers Compensation
430.2 Travel Allowances
432 Absences and Leaves
432.1 Absences–Illness
432.2 Extended Illness
434 Vacations
440 Professional Growth–Certified Staff
440.1 Professional Organizations
440.2 Publications
443 Tutoring
444 Political Activity
445 Acceptable Use of Internet & Networking Technology by Employees
450 Allegations of Abuse of Students by School Employees

 

Policies

Series 400
Code 400
Title:  Guiding Principles

The Superintendent of Schools shall be the chief executive officer of the Des Moines Independent Community School District and is directly responsible to its Board of Directors for the enforcement of all provisions of the law relating to the school system under the charge of the board.

Except for specific negotiated provisions that govern the employment relationship, all employees of the district shall be governed by the policies of the board and the administrative procedures, rules and practices thereunder.

It is the intention of the Board of Directors to provide an educational program of the highest quality.  It shall, therefore, be the policy of the Board of Directors to recruit and retain well qualified professional and supporting personnel.

It shall further be the policy of the Board of Directors to appoint all teachers and administrative personnel only upon the recommendation of the superintendent.

Revised February 4, 1992
Last review:  2012-2013
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Series 400
Code 401
Title:  Personnel

Bargaining with certified employee bargaining units to attempt to reach agreement with respect to some specific subjects is required by law.  Personnel practices and procedures established through this process or negotiations and ratified by the Board of Directors will be contained in appropriate comprehensive agreements.  Recognized bargaining units are:

Certificated Personnel
Included:  All full-time and regular part-time certified personnel as identified by the Iowa Public Employment Relations Act (PERA).

Excluded:  All other school district employees, and all confidential and supervisory personnel as defined by the Act.

Classified Personnel

a. Teacher associates

Included:  Teacher associates.

Excluded:  All other school district employees, and confidential and supervisory personnel as defined by the Act.

b. Operational

Included:  All operations, transportation, food service, stores and maintenance personnel as identified by the Act.

Excluded:  Cafeteria managers, operations building managers, and all other school district employees, and confidential and supervisory personnel as defined by the Act.

c. Crafts

Included:  All skilled craftsmen.

Excluded:  All other school district employees, and confidential and supervisory personnel as defined by the Act.

d. Secretarial-Clerical

Included:  All secretarial-clerical.

Excluded:  All other school district employees, and confidential and supervisory personnel as defined by the Act.

e. Before-and-After (School Child) Care Givers, (Cowles) Child Care Givers, and Child Care Giver Assistants

Included:  All before-and-after (school child) care givers, (Cowles) child care givers, and child giver assistants.

Excluded:  All other school district employees, and confidential and supervisory personnel as defined by the Act.

Employees Not In A Bargaining Unit
The district will meet and confer with employees not in a bargaining unit as defined by the Act.

Administrative Procedures:  Code 401
Legal reference:  Iowa Code Chapter 20  (2011)
Revised February 4, 1992
Last review:  2012-2013
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Series 400
Code 402
Title: Non-Discrimination, Affirmative Action and Equal EmploymentOpportunity
It is the policy of the Des Moines Public School District not to illegally discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (employment only), marital status, sexual orientation, gender identity and socioeconomic status (students/program only) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact the District’s Equity Coordinator:

Chief Human Resources Officer
901 Walnut Street
Des Moines, Iowa 50309
515.242.7911

The district will provide a non-discriminatory work environment for all employees regardless of their age, race, creed, color, gender, marital status, national origin, religion, sexual orientation, gender identity, or disability. Discriminatory harassment is defined as unwelcome verbal or physical conduct relating to age, race, creed, color, marital status, national origin, religion, disability or sexual orientation when made by any member of the school staff to a student, when made by any member of the staff to another staff member, when made by a student to a staff member or when made by any student to another student when:

a. Submission to such conduct is made directly or indirectly a term or condition of an individual’s employment or education, or when:

b. Submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting that individual, or when:

c. Such conduct has the purpose or effect of substantially interfering with an individual’s academic or professional performance or creating an intimidating, hostile, or offensive employment or education environment.

Inquiries related to discrimination may be directed to The District’s Equity Coordinator, 901 Walnut Street, Des Moines, Iowa 50309, 242-7837. Complaints can also be directed to the Director of the Iowa Civil Rights Commission; to the Director, United States Equal Employment Opportunity Commission in Milwaukee, Wisconsin; or to the Region VII Office for Civil Rights within the United States Department of Education, in Kansas City, Missouri.

Administrative Procedures: Code 402
Adopted August 7, 1990; revised February 4, 1992; revised January 9, 2006; April 2013
Last review: 2012-2013
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Series 400
Code 402.1
Title:  Recruitment and Selection

The superintendent will establish guidelines for organization of the teaching, administrative, and other certified staff and will select, hire, and promote all other such staff with the approval of the Board of Directors.  The superintendent will select, hire, and promote all other district employees.  The superintendent will direct the work of district employees.

The district will hire well-qualified people to perform the many tasks necessary to providing a quality education for the students of Des Moines.  Equal opportunities will be extended to all employees and to applicants for employment who meet the qualifications established for the classification or position for which application is made. 

The district pursues equal opportunity in the areas of (1) recruitment, (2) selection and hiring criteria and practices, (3) transfer and promotions, (4) demotions, terminations, layoffs and recalls, (5) compensation, (6) working conditions, (7) benefits and privileges of employment, and (8) training.

Administrative Procedures:  Code 402.1, 409
Adopted July 31, 1990; revised February 4, 1992; April 2013
Last review:  2012-2013
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Series 400
Code 402.3
Title:  Nepotism

The school district may employ more than one family member.  Assignment of members of one family to the same building shall be avoided, if possible.

No person shall directly supervise a member of his or her immediate family.  Immediate family includes spouse, children, siblings, parents, step-children or in-laws.  Exceptions to this policy must be approved in writing by the Superintendent.  In  no case shall an employee evaluate an immediate family member.

As with all employees, no employee’s family member shall be given preferential treatment unrelated to that person’s qualifications, credentials and record.

Legal reference: Iowa Code Chapter 71
Adopted August 16, 1994; Revised: January 10, 2003
Last Review: 2012-2013
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Series 400
Code 403
Title:  Certification and Licensing

Every person employed as an administrator, supervisor, or teacher in the school district shall hold a certificate or license valid for the type of position in which such person is employed.

Current teaching and evaluator licenses must be maintained. Failure to renew required licenses in a timely manner shall result in disciplinary action up to and including dismissal.

An employee whose position requires a valid Iowa certificate will provide a copy to the superintendent or the superintendent’s designee.

Classified employees shall be proficient in the performance of the duties to which they are assigned and shall continuously hold such certificates or other credentials as may be required by city ordinances or state law.

Administrative Procedures: Code 403
Revised February 4, 1992; June 3, 1997; January 10, 2003
Last review: 2012-2013
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Series 400
Code 405
Title:  Pre-Employment and Fitness-for-Duty-Examinations

All employees will submit to a pre-employment physical examination that meets the conditions for employment outlined in current Iowa Code for their particular job category.  The physical examination will be completed after an offer of employment is made and before the beginning of service.

Bus Drivers will be examined using all applicable state and federal criteria at the beginning of employment and every two years thereafter.

Fitness-for-duty examinations may be required following an absence from work due to illness, if there is a reasonable belief that the employee is unable to perform the essential functions of the job, or if there is a reasonable belief that the employee poses a direct threat to the employee or others because of a health condition.

Administrative Procedures:  Code 405
Revised March 17, 1992; December 13, 2005; March 14, 2006
Last review:  2012-2013
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Series 400
Code 406
Title: Hostile Work Environment

In order for the district to accomplish its mission and goals, it is necessary that positive, respectful and productive human relationships be maintained among people employed by, representing and receiving service from the district.  Any person who purposefully and without legitimate purpose engages in conduct that creates an intimidating, hostile, or demeaning work environment will be in violation of this policy related to hostile work environment harassment.  Such conduct will be a violation of this policy if it is severe, persistent or pervasive and unreasonably interferes with an individual’s professional performance.

“Severe” conduct is conduct which inflicts physical discomfort, hardship, pain, or distress.  Examples of behaviors that would be considered severe include, but are not limited to, the following:

  • Aggressive and unwelcome physical contact;
  • Abrupt, physically confrontational behavior which implies imminent danger;
  • Overtly hostile, injurious, or destructive behavior;
  • Verbal threats of physical harm; and
  • Acts of retaliation against a staff member for filing a complaint or offering testimony during an investigative process.

“Persistent” conduct is conduct which is continuous or has existed for a long or longer than usual period of time without sufficient change in function.  The following conduct, if persistent, could constitute hostile work environment harassment:

  • Raising one’s voice above conversational tones in anger, frustration, rage or with the intent of intimidating the listener;
  • Directing profane and/or abusive language at others, including name-calling and/or personal, direct and intentional insults; and
  • Mocking, taunting or ridiculing others.

Pervasive conduct is conduct which occurs frequently and without sanction in the work environment because it has become an accepted part of the culture of the environment.

Conduct that humiliates, intimidates, excludes, bullies, frightens and or isolates another and is sufficiently severe, persistent and/or pervasive is a violation of this policy.

Inquiries related to hostile work environment harassment or how to file a complaint may be directed to the Human Resources Investigations Specialist, 901 Walnut Street, Des Moines, Iowa 50309, 242-7841.

Adopted January 9, 2007
Last review: 2012-2013
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Series 400
Code 407
Title: Sexual Harassment

The district is committed to maintaining a learning and working environment free of any form of sexual harassment or intimidation toward personnel and students on school grounds, on school time, at a school-sponsored activity or in a school-related context.

Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, and other inappropriate verbal or physical conduct of a sexual nature when made by any member of the school staff to a student, when made by any member of the staff to another staff member, when made by a student to a staff member or when made by any student to another student when:

a. Submission to such conduct is made directly or indirectly a term or condition of an individual’s employment or education, or when:

b. Submission to or rejection of such conduct by an individual is used as the basis for academic or employment decisions affecting that individual, or when:

c. Such conduct has the purpose or effect of substantially interfering with an individual’s academic or professional performance or creating an intimidating, hostile, or offensive employment or education environment.

Administrative procedures shall be developed to process sexual harassment complaints filed by employees, parents or guardians, students and volunteers.

Inquiries related to sexual harassment when an employee is the alleged harasser, including how to file a complaint, may be directed to the Investigations Specialist, 901 Walnut Street, Des Moines, Iowa 50309, 242-7841.  Complaints can also be directed to the Director of the Iowa Civil Rights Commission; to the Director, United States Equal Employment Opportunity Commission in Milwaukee, Wisconsin; or to the Region VII Office for Civil Rights within the United States Department of Education, in Kansas City, Missouri.

Administrative Procedures: Code 407
Revised February 19, 1991; July 12, 1994; January 9, 2007
Last review: 2012-2013
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Series 400
Code 410
Title:  Job Specifications

The superintendent shall systematically maintain current job descriptions for every position in the district reflecting the relative responsibilities involved and the difficulty, skill, knowledge, and ability required for the performance of each position.

Administrative Procedures: Code 410
Revised June 3, 1997; January 10, 2003
Last review: 2012-2013
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Series 400
Code 412
Title:  Assignment and Transfer

Assignment of employees and prospective employees is the prerogative of the school district and shall be based upon the qualifications of the individual and the needs of the district. The district will exercise its right to determine appropriate assignments based on these two criteria.

Administrative Procedures:  Code 412
Revised February 4, 1992; August 19, 1997
Last review:  2012-2013
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Series 400
Code 414
Title:  Evaluation

Administrators are responsible for the evaluation of all district employees in accordance with procedures described by the comprehensive agreement or personnel practices and procedures manual.  All evaluations will be submitted in writing to the superintendent or the superintendent’s designee, pursuant to criteria established by the superintendent and the Board of Directors.

New employees, including new administrators, shall serve a probationary period as set forth in the appropriate comprehensive agreement or personnel practices and procedures manual.

A probationary teacher or administrator must achieve a “Meets District Standards” evaluation by the end of the probationary period.  If an additional probationary year is desirable, the superintendent or the superintendent’s designee must agree on such a recommendation and the probationary period may be extended for one year with the consent of the employee.  Other disciplinary action may transpire in accordance with Chapter 279 of the Code of Iowa.

Administrative Procedures:  Code 414
Revised February 4, 1992
Last review:  2012-2013
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Series 400
Code 415
Title: Disciplinary Sanctions Applicable to All Employees

All employees are expected to dedicate their best efforts to the performance of their work assignments.  Any employee who engages in misconduct which violates any of the established policies or rules of the Des Moines Independent Community School District or engages in misconduct which otherwise violates the District’s reasonable expectations for employee conduct may be disciplined.  Disciplinary sanctions may include, but will not be limited to:  warning; reprimand; suspension with or without pay for a period of one or more days; demotion; or termination of employment.  Other sanctions may also be imposed.

Adopted December 7, 2004
Last Review: 2012-2013
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Series 400
Code 416
Title:  Discipline and Discharge

The Board of Directors may discharge any employee by majority vote and may relieve employees from duties because of lack of satisfactory work or other reasons as determined by the superintendent or the superintendent’s designee.  The superintendent or the superintendent’s designee may discipline an employee by reprimand, demotion, transfer, reassignment, suspension (with or without pay) or recommend discharge.

Administrative Procedures:  Code 416
Revised: February 4, 1992; May 3, 2001
Last review:  2012-2013
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Series 400
Code 416.1
Title:  Alcohol and Substance Abuse

Referral for professional counseling and treatment for chronic alcoholism and/or substance abuse will be made if (1) the abuse has affected the employee’s job performance, (2) the employee is under the influence during working hours, or (3) the employee is in possession of or using alcohol and/or other debilitating substances during work hours or on school property.

Refusal to accept referral for professional diagnosis or failure to cooperate in and complete the treatment process will be grounds for disciplinary measures, including possible termination of employment.

Administrative Procedures:  Code 416.1
Revised February 18, 1992
Last review:  2012-2013
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Series 400
Code 416.2
Title:   Alcohol and Drug Testing

Alcohol and drug testing of employees and applicants shall be conducted in accordance with state and federal law.

Any school bus driver and/or employee whose position with the District requires that they hold a valid commercial driver’s license and who tests positive for alcohol or illegal drug use in violation of district policies and procedures will be terminated from his/her position on his/her first offense and will be ineligible for rehire in a position with the district that is considered by the district to be safety-sensitive.  The employee may apply for other open positions with the district, however, and may be rehired on conditions set by the department of human resources.

Other employees of the District who test positive for alcohol or illegal drug use in violation of District policies and procedures will, on the first offense, be subject to discipline up to and including termination. A second offense will result in immediate termination and will automatically cancel district employment.  Refusal by an employee to submit to alcohol or drug tests shall result in immediate suspension and shall be grounds for termination.

Testing positively for use of  alcohol or illegal drugs will disqualify an applicant  for a District driver position.

It is the responsibility of the superintendent to develop administrative procedures to implement this policy and to publish and disseminate information regarding the program.  The superintendent shall designate a person responsible for addressing employee questions regarding the drug and alcohol testing program.

Administrative Procedures:  Code 416.2
Legal reference:  41 U.S.C., § § 701-707 (1988); 42 U.S.C., § § 12101 et seq. (Supp. 1990); 34 C.F.R. Pt. 85 (1993); 49 C.F.R. Pt. 40; 382; 391.81-123 (1994); Iowa Code § § 124; 279.8; 730.5  (2011)
Adopted:  February 18, 1992; Revised: December 13, 1994; June 16, 2000
Board Approved: July 10, 2001
Last review:  2012-2013
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Series 400
Code 417
Title:  Teacher Resignation

The Iowa Board of Educational Examiners has adopted rules which address professional conduct and ethics for teachers.  282 Iowa Administrative Code Chapter 25.  One aspect of these rules involves violations of contractual obligations.  This includes abandoning or breaking a contract of employment without a release from the board.  When this happens, the district has the option to file a complaint with the Board of Educational Examiners.  The Board of Directors may release a teacher from the teacher’s contract during the school year only in exceptional circumstances.   Such circumstances shall be considered on a case-by-case basis by the Board of Directors and will include consideration regarding the availability of a suitable replacement.  Advertising and other costs incurred by the district to secure a replacement may become the responsibility of the teacher.

Administrative Procedures:  Code 417
Revised February 4, 1992; December 13, 2005
Last review:  2012-2013
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Series 400
Code 418
Title:  Notification Of Arrest, Criminal Charges Or Child Abuse Complaints

Employees of the district must notify the office of Human Resources of any arrests, the filing of any criminal charges, and the disposition of any criminal charges pending against them.  Notification to Human Resources shall occur within three business days of notification to the employee. Except for employees whose duties require possession of a Commercial Drivers License, simple misdemeanors do not need to be reported by employees.

Employees must notify the office of Human Resources of any child abuse complaints filed against them.  Employees must notify Human Resources regarding the findings in any complaint against them alleging child abuse.  Notification of Human Resources of any complaints and findings shall occur within three  business days of notification to employee.

Current employees shall report any felony convictions or founded complaints of child abuse that occurred within five years of the date this policy was adopted.

Information relating to arrests, criminal charges and child abuse complaints shall be treated and maintained as part of the employee’s confidential file.

Employees who do not notify the District as required under this policy may be subject to disciplinary action up to and including termination.

Legal references:  Iowa Code § § 232.68-69; 235A; 279.8; and 280.17 (2011)
441 I.A.C. § 152, 155 and 175
Adopted August 18, 2000; revised February 7, 2006
Last Review: 2012-2013
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Series 400
Code 419
Title:  Possession of Weapons by Employees

The district is committed to maintaining a safe teaching and learning environment.  The presence of weapons in the schools is prohibited.  The possession of weapons by employees is prohibited on school grounds or at school-sponsored or school-related activities.

For purposes of this policy, a “weapon” is anything which is designed for use in inflicting injury upon a human being or animal and which is capable of inflicting injury when used in manner for which it was designed.  Additionally, anything which is actually used in such a way as to indicate that the individual intends to inflict injury upon another and which is capable of inflicting injury will also be considered a weapon.  Weapons include but are not limited to knives of all types, guns, firearms, numchucks, throwing stars, metal knuckles, black jacks, fireworks, explosives or other chemicals, or simulated weapons.

Employees found to be in violation of this policy will be subject to discipline up to and including termination.

Violations of this policy which are also violations of local, state or federal laws will be reported to the appropriate law enforcement agencies.  The superintendent is authorized and directed to provide both general and specific exceptions to this policy when appropriate for law enforcement, security, or essential functions of positions.

Committee Adopted: April 6, 2001
Board Approved: September 4, 2001
Last Review: 2012-2013
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Series 400
Code 420
Title:  Exchange Teachers

For the purposes of securing knowledge or educational methods in other school districts, either inside or outside the United States, and for promoting international goodwill, the Board of Directors may contract with another board or educational authority for the exchange of teaching services.

Administrative Procedures:  Code 420
Last review:  2012-2013
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Series 400
Code 421
Title:  Substitute Employees

Substitute employees are those who are on call from day to day or who are temporarily assigned to a position resulting from resignation, illness, death or authorized leave of absence of a regular employee, or to a position generated by temporarily increased services, peak demands or special projects.

A copy of a valid Iowa teaching certificate will be required from all teachers providing substitute teaching service. All other substitute employees must possess the required certificate or licensure for their area of temporary employment. The same duties and responsibilities will be assigned to substitute employees as those assigned to regular employees who are under contract and the same services shall be expected from them. Substitute employees are considered employees of the District, and are governed by all applicable provisions of work rules, policies, procedures and employee handbooks.

Administrative Procedures: Code 421
Revised February 4, 1992; April 2013
Last review: 2012-2013
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Series 400
Code 422
Title:  Student Teaching

The Board of Directors recognizes certain benefits to the district and the necessity for establishing opportunities that will provide student teachers with actual classroom teaching experiences under the guidance and supervision of certified teachers.  During the school year, provisions will be made to allow qualified student teachers, from institutions of higher learning approved by the Board of Directors, to teach in the district under the supervision of regularly assigned teachers.

Administrative Procedures: Code 422
Last review: 2012-2013
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Series 400
Code  430
Title:  Compensation

Compensation for personnel covered by the Iowa Public Employment Relations Act shall be determined by the Board of Directors subject to the final resolution of collective bargaining.

Falsification of employee records or directing an employee to falsify employee records is prohibited and shall result in disciplinary action up to and including dismissal.

It is the intent of the district that employees shall be compensated for hours worked. Accurate records regarding overtime and/or compensatory time for eligible employees be kept by the supervisor.

The Board of Directors shall establish compensation for all other employees.

Administrative Procedures:  Code 430.1
Revised February 4, 1992; December 13, 2005
Last review:  2012-2013
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Series 400
Code 430.1
Title:  Workers’ Compensation

Workers’ compensation benefits shall be provided employees for personal injuries, occupational disease, occupational hearing loss and/or death, arising out of and in the course of employment of such persons pursuant to state law.

Administrative Procedures:  Code 430.1
Revised February 4, 1992; December 13, 2005
Last review:  2012-2013
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Series 400
Code 430.2
Title:  Travel Allowances

To encourage school employees to attend professional meetings, the Board of Directors may provide travel allowances when specific authorization for such trips is granted by the employee’s supervisor.

The Board of Directors will provide travel expense reimbursements, within the limit as prescribed by the Code of Iowa, for school employees who furnish their own transportation while conducting school business.

Administrative Procedures:  Code 430.2
Revised February 4, 1992; June 3, 1997; April 2013
Last review:  2012-2013
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Series 400
Code 431
Title: Fair Labor Standards Act and Wage Payment Act

It is the policy of Des Moines Independent Community School District to comply with all applicable laws with respect to payment of wages and benefits to employees including laws such as the federal Fair Labor Standards Act and the Iowa Wage Payment Collection Act.  The Des Moines School District will not make pay deductions that violate either the federal or state laws.

Any employee who believes that the District has made an inappropriate deduction or has failed to make proper payment regarding wages or benefits is encouraged to immediately consult with the appropriate supervisor.  Alternatively, any employee may file a formal written complaint with the Executive Director of Human Resources.  Within 15 business days of receiving the complaint, the Executive Director of Human Resources (or designee) will make a determination as to whether the pay deductions were appropriate and provide the employee with a written response that may include reimbursement for any pay deductions that were not appropriately made.

This complaint procedure is available in addition to any other complaint process which also may be available to employees.

Adopted December 7, 2004
Last Review: 2012-2013
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Series 400
Code 434
Title:  Personnel Management

Subject to the review and approval of the Board of Directors, the administration shall develop personnel practices and procedures manuals or department work rules relating to:

a. Compensation

b. Vacations

c. Absences and leaves

d. Extended illness

e. Other conditions of employment and matters relating to personnel management

Administrative Procedures:  Code 432, 432.1, 432.2, 434
Last review:  2012-2013
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Series 400
Code 436
Title:  Conflict of Interest

Employees’ use of their position with the school district for the purpose of financial gain shall be considered a conflict of interest with their position as employees and may subject employees to disciplinary action.

Employees have access to information and a captive audience that could award the employee personal or financial gain.  No employee may solicit other employees or students for the purpose of personal or financial gain to the employee without the approval of the superintendent.  If the approval of the superintendent is obtained, the employee must conduct the solicitations in accordance with the conditions set forth by the superintendent.  Further, the superintendent may, upon five days notice, require the employee to cease such solicitation as a condition of continued employment.

Employees shall  not act as agent or dealer for the sale of textbooks or other school supplies.  Employees shall not participate for personal financial remuneration in outside activities wherein their position on the staff is used to sell goods or services to students or parents.  Employees shall not engage in outside work or activities where the source of information concerning the customer, client or employer originates from information obtained because of the employee’s position in the school district.

It shall also be a conflict of interest for an employee to engage in outside employment or activity which is in conflict with the employee’s official duties and responsibilities.  In determining whether outside employment or activity of an employee creates a conflict of interest, situations in which an unacceptable conflict of interest shall be deemed to exist shall include, but not be limited to, any of the following:

  1. The outside employment or activity involves the use of the school district’s time, facilities, equipment and supplies or the use of the school district badge, uniform, business card or other evidence of office to give the employee or member of the employee’s immediate family an advantage or pecuniary benefit that is not available to other similarly situated members or classes of members of the general public.  For purposes of this section, a person is not “similarly situated” merely by being related to an employee.
  2. The outside employment or activity involves the receipt of, promise of, or acceptance of more or other consideration by the employee or a member of the employee’s  immediate family from anyone, directly or indirectly, other than the state or the school district for the performance of any act that the employee would be required or expected to perform as part of the employee’s regular duties or during the hours in which the employee performs service or work for the school district.
  3. The outside employment or activity is subject to the official control, inspection, review, audit, or enforcement authority of the employee, during the performance of the employee’s duties of office or employment.

If the outside employment or activity is employment or activity in (1) or (2) above, the employee must cease the employment or activity.  If the employment or activity   falls under (3), then the employee must:

  • Cease the outside employment or activity; or
  • Publicly disclose the existence of the conflict and refrain from taking any official duty that would detrimentally affect or create a benefit for the outside employment or activity.  Official action or official duty includes, but is not limited to, participating in any vote, taking affirmative action to influence any vote, or providing any other official service or thing that is not available generally to members of the public in order to further the interests of the outside employment or activity.

It shall be the responsibility of each employee to be aware of an actual or potential conflict of interest.  It shall be the responsibility of the superintendent to annually obtain signed conflict of interest statements from administrators and other personnel as deemed appropriate

Legal Reference:    Iowa Code § § 20.7; 68B.2A; 279.8; 301.28 (2011)
Adopted August 6, 1996
Last review:  2012-2013
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Series 400
Code 437
Title:  Gifts to District Officials and Employees

Except as otherwise provided, a district official, employee or that person’s immediate family member shall not, directly or indirectly, accept or receive any  gift or series of gifts from a restricted donor.  An official, employee, or the person’s immediate family member shall not solicit any gift or series of gifts from a restricted donor at any time.

“Gift” means a rendering of anything of value in return for which legal consideration of equal or greater value is not given and received.

“Restricted donor” means a person who is in any of the following categories:

a. Is or is seeking to be a party to any one or any combination of sales, purchases, leases, or contracts to, from, or with the agency in which the donee holds office or is employed.

b. Will personally be, or is the agent of a person who will be, directly and substantially affected financially by the performance or nonperformance of the donee’s official duty in a way that is greater than the effect on the public generally or on a substantial class of persons to which the person belongs as a member of a profession, occupation, industry, or region.

Only those gifts and honoraria permitted by law may be received by a district official, employee or member of their immediate family.  Administrative procedures shall provide guidance and direction to employees for determining whether gifts and honoraria are appropriate.   Such procedures shall reflect state law regarding conflicts of interest for public officials and employees.

The Board of Directors believes the student-teacher relationship should be devoid of conflicts of interest which might interfere with impartiality in the delivery of educational services to students.  Gifts given by students or their parents to staff members may diminish the ability of district employees to treat students equitably.  Except for incidental gifts of negligible monetary value, gifts from parents or students to staff members who have direct influence over the student are prohibited.

Legal reference:  Iowa Code § 68B.2A (2011)
Revised February 4, 1992; August 16, 1994
Last review:  2012-2013
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Series 400
Code 440
Title:  Professional Growth

The Board of Directors recognizes that all personnel must have the opportunity to broaden their experiences, deepen their understanding, and increase their professional competencies.  Opportunities for personnel to participate in advanced study, in-service training programs, and other types of experiences that may promote growth will be encouraged.  Such experiences may include assignment transfers when it is determined by the superintendent that the transfer will be of benefit to the individual employee, the district, or both.

In order to protect the quality and efficiency of instruction in the schools, limitations may be placed on the amount of advanced study that certified personnel may pursue during the school year.

Administrative Procedures:  Code 440
Last review:  2012-2013
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Series 400
Code 440.1
Title:  Professional Organizations

Individual members of the staff, certified and classified, are encouraged to participate in professional organizations.  Professional interest and growth for school personnel can be achieved through professional organizations that provide opportunity for meetings, publications and mutual exchange of information.  If the event occurs during school hours, prior approval must be sought by submitting a written request seeking approval of such absence at least ten days prior to the first day of anticipated absence.

Administrative Procedures:  Code 440.1
Revised February 4, 1992
Last review:  2012-2013
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Series 400
Code 440.2
Title:  Publications

The Board of Directors recognizes value to the district in professional staff members publishing and presenting education-related materials.

Administrative Procedures:  Code 440.2
Last review:  2012-2013
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Series 400
Code  443
Title:  Tutoring

Certified personnel under contract shall not render tutorial services for pay during the hours school is in session.  In unusual circumstances, teachers may, with approval of the superintendent or the superintendent’s designee, be employed as tutors of pupils currently enrolled in their classes.  Private tutoring sessions for pay should not use school materials or facilities.

Administrative Procedures:  Code 443
Revised February 4, 1992
Last review:  2012-2013
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Series 400
Code 444
Title:  Political Activity by Employees

The Board of Directors recognizes the rights of its employees, as citizens, to engage in political activities during non-working hours.  School property, school time, or other school resources shall not be used by employees for political activities except as provided for in uniform policies and regulations pertaining to the use of school property.

For purposes of this policy, prohibited “political activities” include but would not be limited to,  the posting of current political circulars or petitions, the distribution of current political circulars or petitions, the collection of  or solicitation for campaign funds, solicitations for campaign workers, the use of students for writing or addressing or distributing current political materials, and engaging in any activity in any manner which would indicate that a school employee is using a position in the school to further personal views on candidates for public office, or to advocate a personal position on questions of public policy in the political arena or to advocate a personal position on a matter subject to a public election.  Engagement in any such political activities upon property under the jurisdiction of the board or during activities sponsored by the school district is specifically prohibited.

Violations of any of the foregoing shall, at the discretion of the superintendent or the superintendent’s designee, constitute cause for reprimand, demotion, suspension, or dismissal.

Nothing in this regulation shall be interpreted as prohibiting teachers from conducting appropriate activities that encourage students to become involved in the political processes; nor does it prohibit the use of political figures, public officials, or candidates as resource persons in the schools.

See Policy Code 604: Teaching of Controversial Issues
Administrative Procedures: Code 444
Legal reference: Iowa Code 279.8
Revised: February 4, 1992; August 19, 1997; January 17, 2001; February 10, 2003
Last review: 2012-2013
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Series 400
Code 445
Title:  Acceptable Use of Internet and Network Technology by Employees

The Des Moines Independent Community School District will maintain a computer network for use by employees.  The internet is a worldwide computer network. The most basic functions provided by District network and the internet are access to local and remote informational facilities, file transfer, and electronic mail.  The District is committed to making advanced network and internet technology and increased access available to all employees.  The goal of the District in providing access to administrators, teachers, and other employees is to promote educational excellence in schools by facilitating resource sharing, innovations, and communications.  The use of computers, the District’s computer network, the internet, and other on-line services shall be consistent with the governmental, educational and business objectives of the District.

To ensure all District employees understand the appropriate use of District computers, the District network, the internet, and other on-line services, the District shall establish guidelines and monitor acceptable use. Those employees who violate the District’s established guidelines for acceptable computer, internet and network use shall be subject to disciplinary action, up to and including termination.

It is the responsibility of the superintendent or designee to develop administrative procedures to implement this policy by establishing standards of acceptable use by employees and publishing and disseminating this information to all employees.

Committee Adopted: June 25, 2001
Board Approved: September 4, 2001
Last Review: 2012-2013
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Series 400
Code 450
Title:  Abuse of Students by District Employees

The district will respond promptly to allegations of physical or sexual abuse of students by school employees by investigating or arranging for investigation of any allegation.  The district will, in the case of a material credible allegation, place an employee on administrative leave pending an investigation and will take appropriate disciplinary action when abuse is found.

Administrative Procedures: Code 450
Legal reference: Iowa Code Chapter 280 (2011);
Iowa Department of Education Rules Ch. 102
Adopted: February 20, 1990; revised February 4, 1992; February 20, 2007
Last review: 2012-2013
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Series 400
Code 452
Title: Intolerance and Abuse

A major district emphasis is to develop and maintain positive, desirable human relationships among people employed by, representing or receiving service from the district.  These working relationships are designed to improved intercultural and intergroup behaviors.  The district will not tolerate acts which contribute to a hostile work environment.  Consequently, the district discourages acts of intolerance and abuse by district employees or other district representatives engaged in professional relationships with students, other employees, and the general public.  Acts of intolerance or abuse include, but are not limited to, inappropriate references or behaviors related to an individual’s age, race, color, creed, national origin, disability, marital status, gender or sexual orientation, religion, gender identity, or any other factor related to the individual’s employment, education, or status.  Such acts, if committed and determined to be sufficiently serious, may result in discipline up to and including dismissal from district employment or service.

Administrative Procedures: Code 452
Adopted August 6, 1991; revised June 3, 1997; June 21, 2011
Last review:  2012-2013
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Series 400
Code 454
Title: Alternative Contract Reimbursements

For teachers working under the Alternative Contract provisions of the Comprehensive Agreement, reimbursement of costs incurred by the District for payment of master’s degree level courses, calculated on a pro rata basis will be required if a teacher leaves district employment prior to completing eight years of service to the district.   The reimbursement amount will be determined in this manner:  total costs paid by the district divided by eight, times the number of years left to complete a full eight years of service. 

Adopted April 2013
Last review: 2013

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Series 400

Code 490
Title: Background Checks
The Board believes in hiring and using quality employees and volunteers and supports appropriate background checks for all employees and volunteers to promote staff and student safety. Therefore, the Board authorizes the superintendent to access and review specific information for each applicant for employment, each applicant to volunteer, and every current employee and every current volunteer pursuant to this policy, and as required by the Code of Iowa.

Legal reference: Iowa Code section 279.69 (2013)
Adopted: September, 2013
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Procedures

Series 400
Code 401
Title:  Employee Representation

The board recognizes the rights of employees to be represented on matters as prescribed by Section 20 of the Code of Iowa. Consequent personnel practices and procedures established through the process of negotiation and ratified by the Board of Directors will be contained in appropriate Comprehensive Agreements and are included in this document by reference.

Revised January 19, 1993
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Series 400
Code 402
Title: Non-Discrimination, Affirmative Action and Equal Employment Opportunity

The Des Moines Public Schools prohibit discrimination in employment programs and activities based on age, race, creed, color, sex, marital status, national origin, religion, sexual orientation, gender identity or disability. In addition, the district prohibits acts of intolerance or harassment toward employees that are not related to the individual’s employment.

For purposes of these procedures, the term “sexual orientation” shall have the same meaning as found in Romer v. Evans (United States Supreme Court, 1996)-”homosexuality, bisexuality, lesbianism, and heterosexuality.

Complaint Procedure
This complaint procedure has been developed to handle complaints of discrimination, harassment, or sexual harassment. Employees, applicants for employment, parents, students, and volunteers can file a complaint. Briefly, the complaint procedure includes the following steps:

1. Complainants may talk to their building principal or immediate supervisor to try to resolve the problem informally. If the complaint is based upon the conduct of the Complainant’s principal or immediate supervisor, the Complainant may contact that person’s immediate supervisor. Complaints should be reported as soon as possible after the event giving rise to the complaint.

2. If the Complainant prefers to proceed with a formal complaint, or if the matter has not been informally resolved, he or she may file a complaint with the District Compliance Officer or the Human Resources Investigations Specialist based on the allegation. Formal complaints should be filed by the Complainant within 180 days after the event giving rise to the complaint or it is determined the complaint cannot be informally resolved.

3. Within 10 working days, the appropriate investigator will begin the investigation. An investigation will include taking a written statement from the Complainant, the Respondent(s) named in the complaint, and those witnesses who have been identified who have relevant information pertaining to the complaint. Relevant documentation will also be collected and considered. During the investigation, a Respondent may elect to have a union representative, friend, counsel or any other individual present during interviews and subsequent meetings.

4. Within 30 working days, the investigator shall complete the investigation and issue a written report making findings with respect to the individual allegations set out in the complaint and rendering an ultimate finding as to whether the greater weight of the evidence, based on the entire record, indicates the District’s policies have been violated. Under some circumstances, when many individuals are involved in the investigation or an extensive legal review must be done, the investigator will inform the Complainant of the expected date of completion beyond the 30 working days.

5. The District prohibits retaliation against an individual for filing a complaint. Any individual intentionally providing false information in a complaint investigation may be subject to disciplinary action.

In the event the investigator finds:

A. No violation of District policy, the findings will be shared by the investigator with the Complainant and the Respondent.

B. A violation of the District’s policies or no violation of the District’s policies but other inappropriate behavior on the part of the Respondent, the findings will be reviewed:

1. By the investigator with the Complainant and the Respondent; and

2. By the investigator and Respondent’s principal or the immediate supervisor, the director responsible for Respondent, and a representative of Human Resources Management. The Human Resources representative will inform the Respondent of any decision regarding disciplinary action.

3. If disciplinary action is warranted, documentation of the disciplinary action will be placed in the employee’s file or the student’s file. All other information regarding the case will be kept in confidential files. Any disciplinary consequences will be kept confidential.

4. The District has no jurisdiction to take disciplinary action over parents and volunteers. However, steps will be taken to ensure individuals do not continue to violate nondiscrimination policies on district property, school-related activities.

The complaint will be closed after the investigator has provided the information to the Complainant and the Respondent unless, within ten days of receipt of the final investigative report, either side files a written appeal to the superintendent setting out the reason(s) why they believe the decision should not stand.

In the event of an appeal, the Superintendent/designee shall review the written record and may meet with the appealing party. The Superintendent/designee may affirm, reverse, modify or remand the matter for further proceedings and shall, within twenty (20) days of the written appeal, confirm this decision in writing to the appealing party.

Except in the event of a termination of a certified employee, the Superintendent’s/designee’s decision shall be final.

A parent or guardian who disagrees with the school district’s decision regarding a student’s identification, evaluation or educational placement of program accommodations under Section 504 of the Rehabilitation Act of 1973 has a right to an impartial, third party hearing. They may contact Shelly Bosovich, 504 Coordinator, 901 Walnut Street, Des Moines, Iowa 50309 or call 242-7714 to make the arrangements.

The District encourages individuals to use the internal complaint procedure. However the Complainant may seek legal advice of his or her choosing or file a formal complaint with the Des Moines Human Rights Commission, Iowa Civil Rights Commission, the Equal Employment Opportunity Commission, or other agencies. If the Complainant seeks other avenues of redress, the District may choose not to conduct its internal complaint procedures.

Board Policies: Code 402, 402.1, 406, and 407; Code 601

Approved January 19, 1993; revised August 6, 1996; revised July 25, 2006; August 2007
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Series 400
Code 402.1
Title:  Recruitment and Selection

a. Recruitment

Applications for employment will be accepted at all times regardless of the availability of positions.  Applications will be kept in an active file in the Department of Human Resources Management for a period of one year.  Applications for employment will be destroyed at the end of two years unless the applicant renews his/her request for employment.

When necessary, the Executive Director of Human Resources Management will actively solicit applications for employment for specific and specified positions.

b. Equal Opportunity

Applications for employment will be considered exclusively by their qualifications, without regard to race, creed, color, sex, national origin, age, marital status, religion, sexual orientation, or disability.  The Affirmative Action Plan as adopted by the Board of Directors in 1990 shall serve as the basis for implementing the equal opportunity policies of the district.

c. Summer School Teachers

Applications for summer school employment may be made by any teacher.  Such applications should be filed in the Department of Middle and High School Programs when appropriate.  Selection will be determined in accordance with the needs of the summer school program(s) and the Affirmative Action Plan.

d. Adult Education Teachers

Candidates for positions in the Department of Community, Adult and Continuing Education should submit applications to that department.  Selection of teachers is made by that department and does not require approval by the Board of Directors.

e. Selection

The laws of Iowa place the responsibility for the operation of the district with the Board of Directors, which appoints a Superintendent of Schools, whose duty under the law is to act as executive officer of the board.  The superintendent, in general, delegates responsibility to the Executive Director of Human Resources Management for submitting written recommendations for appointment of all contract employees.  Employment recommendations of the Executive Director of Human Resources Management are considered by the superintendent and may be submitted by him/her to the Board of Directors, in which resides the final authority for approval of recommendations for appointment of all contract certified employees.

The superintendent or the Executive Director of Human Resources Management shall approve the appointment of all other non-certified personnel, with the exception of non-certified administrative personnel, who will be recommended for appointment to the Board of Directors for final approval

f. Administrative Selection

The intent of the Des Moines Public Schools is to hire the most qualified applicants available for all administrative positions.

1. Advertising Procedure

All certified administrative vacancies will be advertised in the Bulletin Extra and the placement offices of Drake University, University of Northern Iowa, University of Iowa, University of Minnesota, University of Wisconsin, University of Michigan, Michigan State, University of Illinois, Northwestern University, Ohio State, Purdue, University of Indiana, Iowa State, Oklahoma, Oklahoma State, Nebraska, Missouri, Kansas, Kansas State and Colorado.

All non-certified administrative positions will be advertised in the Bulletin Extra.

To further enhance our minority recruiting efforts, all administrative vacancies will be provided to the American Association of Black Colleges and Universities, the local chapter of NAACP, LULAC and other minority organizations.

A notice of the vacancy may be placed in the Des Moines Register or other regional newspaper or appropriate publications at the option of the Executive Director Human Resources Management.

2. Recommended Advertising Strategies

1. Each job advertisement will include the minimum job requirements.

2. An advertising company will be utilized as determined by the Executive Director of Human Resources Management.

3. All notices and advertisements other than the Bulletin Extra will include the district logo.

4. Advertisements outside of Iowa should contain information regarding the Des Moines Public Schools and the City of Des Moines.

5. All those inquiring will be provided information about the job role, the schools and the community.

6. Expenses will be paid for at least the top two out-of-district candidates for all administrative positions at or above principal level.

3. Applicant Screening Procedure

The following information/criteria will be utilized in screening applicants for the interview process.  The current job description will be the measure to set job standards and personal attributes necessary to fulfill the job role.

1. Current credentials analysis, if appropriate

2. Transcript analysis, if appropriate

3. Required licenses, if appropriate

4. Affirmative action/equal employment opportunity consideration

5. Teaching/administrative experience in a multicultural/multi-ethnic setting

6. In-district experience: i.e., length of service, positions held, knowledge of programs and operations

7. Participation in leadership seminars and professional workshops

8. Education and related training

9. Civic, community, professional activities

10. Relevant experiences/background

11. Previous performance evaluations (previous 5 years)

12. Correctness, conciseness and clarity of resume and other application materials

4. Screening Team

1. A representative of the Department of Human Resources Management

2. The immediate supervisor of the advertised position

3. An administrator fulfilling a similar position

4. An administrator in a non-related administrative role

5. Interview Team

1. A representative of the Department of Human Resources Management

2. Affirmative action officer

3. Division head and/or immediate supervisor of position

4. Two administrators in similar positions

5. One administrator in a different administrative capacity

6. Interview Process

1. Oral presentation by candidate to interview team on selected educational issue or position-related topic.

2. Written analysis of current educational issue or position-related topic completed at the time of the interview

3. Structured interview by team

4. Individual interview with immediate supervisor

5. Review of screening process information

6. Fifteen minute presentation on Des Moines and district (optional)

7. Incorporate school and city tour (may be done by Realtors or business alliance personnel)

7. Selection Process

1. All interviewed candidates will be rank ordered

2. AA/EEO goals will be considered by immediate supervisor, AA officer, and Executive Director of Human Resources Management

3. Top two candidates will be recommended to Chief Operating Officer.

4. Chief Operating Officer will make recommendation of appointment to the Superintendent of Schools

5. Superintendent will recommend appointment to Board of Directors or return recommendation to associate superintendent for additional information, rejection of recommendation, or consultation.

Revised: January 19, 1993; October 2002
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Series 400
Code 403
Title:  Certification and Licensing

a. Certification

Every person employed as an administrator, supervisor, or teacher shall hold a certificate valid for the type of position in which he/she is employed.

All inquiries regarding certificates should be addressed to the Practitioner Licensure Division, Department of Education, Grimes State Office Building, Des Moines, Iowa 50319. The Department of Education is the only agency that has the authority to grant certification for teaching in Iowa.

b. Qualifications

Eligibility for all certified positions is dependent upon acquisition of the necessary endorsement/approval from the Certification Division of the Iowa Department of Education, in accordance with Chapter 73 of the Code of Iowa.

c. Classified Personnel

Employees shall be proficient in the performance of the duties to which they are assigned and shall hold such certificates or other credentials as may be required by city ordinance or state law.

Revised January 19, 1993
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Series 400
Code 405
Title:  Physical

a. Employment Examination

Newly-employed personnel are required to file a medical examination report with the Director of Health Services before reporting for work in the district. The new employee must pay the cost of this examination, which is given by a physician of his/her choice and reported on the form provided by the district.

b. Periodic Examinations

All school employees (except bus drivers) must have a physical examination and proof of tuberculosis status every three years. Bus drivers will be examined annually, or at any time by the request of the superintendent.

Revised January 19, 1993
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Series 400
Code 406
Title:  Hostile Work Environment

Whenever school district officials are notified of a complaint or concern that a school employee or other person serving the district has engaged in behavior which, if proven true, would constitute a violation of Board Policy Series 400, Code 406, it becomes the responsibility of that individual’s immediate supervisor or the Department of Human Resources Management to investigate the behavior. An exception occurs when the alleged violation becomes part of a disciplinary investigation being conducted by the Department of Human Resources Management.

The investigator shall interview all involved parties and appropriate witnesses to gather relevant information. Such information shall, at a minimum, contain a review of each person’s perception of the encounter including:

a. an account of the factors that led to the incident;

b. a description of the nature of the alleged misconduct;

c. a description of the physical environment in which the incident took place;

d. the perceived motivation for the alleged behavior;

e. the extent of the emotional or psychological injury alleged to have occurred as a result of the alleged behavior or action; and

f. perceptions regarding how the incident might have been avoided.

The interviewer will present all investigatory information to the Department of Human Resources Management where a final determination of policy violation will be made. If Board Policy Series 400, Code 406, has been violated, the superintendent or a designee will determine the necessary disciplinary action to be taken up to and including discharge from employment or service.

Approved January 7, 1992
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Series 400
Code 407
Title:  Sexual Harassment

The district is committed to maintaining a learning and working environment free of any form of sexual harassment toward personnel and students on school grounds, on school time, at a school-sponsored activity  or in a school-related context.  Complaints of sexual harassment filed against students may be filed with the District Compliance Officer/Title IX Coordinator at 901 Walnut Street, Des Moines, Iowa 50309, (515) 242-7837.  Complaints of sexual harassment filed against employees or adults may be filed with the Investigations Specialist at 901 Walnut Street, Des Moines, Iowa 50309, (515) 242-7841.

Any student, parent or volunteer of the Des Moines Independent Community School District shall have the right to file a formal complaint alleging discrimination based on age, race, creed, color, sex, marital status, national origin, religion, sexual orientation, or disability.  The district shall not discriminate against a student for filing a complaint.  All meetings and hearings under this procedure shall be conducted in private and shall include only witnesses and the parties of interest.  “Parent” is meant to include guardian. Complaints of discrimination may be filed with Patricia Lantz, the District’s Compliance Officer, Title IX Coordinator, or Shelly Bosovich, 504 Coordinator at 901 Walnut Street, Des Moines, Iowa 50309, (515) 242-7837.

Complaint Procedure
This complaint procedure has been developed to handle complaints of discrimination, harassment, or sexual harassment.  Employees, applicants for employment, parents, students, and volunteers can file a complaint.  Briefly, the complaint procedure includes the following steps:

1. Complainants may talk to their building principal or immediate supervisor to try to resolve the problem informally.  If the complaint is based upon the conduct of the Complainant’s principal or immediate supervisor, the Complainant may contact that person’s immediate supervisor. Complaints should be reported as soon as possible after the event giving rise to the complaint.

2. If the Complainant prefers to proceed with a formal complaint, or if the matter has not been informally resolved, he or she may file a complaint with the District Compliance Officer or the Human Resources Investigations Specialist based on the allegation.  Formal complaints should be filed by the Complainant within 180 days after the event giving rise to the complaint or it is determined the complaint cannot be informally resolved.

3. Within 10 working days, the appropriate investigator will begin the investigation. An investigation will include taking a written statement from the Complainant, the Respondent(s) named in the complaint, and those witnesses who have been identified who have relevant information pertaining to the complaint.  Relevant documentation will also be collected and considered. During the investigation, a Respondent may elect to have a union representative, friend, counsel or any other individual present during interviews and subsequent meetings.

4. Within 30 working days, the investigator shall complete the investigation and issue a written report making findings with respect to the individual allegations set out in the complaint and rendering an ultimate finding as to whether the greater weight of the evidence, based on the entire record, indicates the District’s policies have been violated.  Under some circumstances, when many individuals are involved in the investigation or an extensive legal review must be done, the investigator will inform the Complainant of the expected date of completion beyond the 30 working days.

5. The District prohibits retaliation against an individual for filing a complaint.  Any individual intentionally providing false information in a complaint investigation may be subject to disciplinary action.

In the event the investigator finds:

A. No violation of District policy, the findings will be shared by the investigator with the Complainant and the Respondent.

B. A violation of the District’s policies or no violation of the District’s policies but other inappropriate behavior on the part of the Respondent, the findings will be reviewed:

1. By the investigator with the Complainant and the Respondent; and

2. By the investigator and Respondent’s principal or the immediate supervisor, the director responsible for Respondent, and a representative of Human Resources Management.  The Human Resources representative will inform the Respondent of any decision regarding disciplinary action.

3. If disciplinary action is warranted, documentation of the disciplinary action will be placed in the employee’s file or the student’s file.  All other information regarding the case will be kept in confidential files.  Any disciplinary consequences will be kept confidential.

4. The District has no jurisdiction to take disciplinary action over parents and volunteers.  However, steps will be taken to ensure individuals do not continue to violate nondiscrimination policies on district property, school-related activities.

The complaint will be closed after the investigator has provided the information to the Complainant and the Respondent unless, within ten days of receipt of the final investigative report, either side files a written appeal to the superintendent setting out the reason(s) why they believe the decision should not stand.

In the event of an appeal, the Superintendent/designee shall review the written record and may meet with the appealing party.  The Superintendent/designee may affirm, reverse, modify or remand the matter for further proceedings and shall, within twenty (20) days of the written appeal, confirm this decision in writing to the appealing party.

Except in the event of a termination of a certified employee, the Superintendent’s/designee’s decision shall be final.

A parent or guardian who disagrees with the school district’s decision regarding a student’s identification, evaluation or educational placement of program accommodations under Section 504 of the Rehabilitation Act of 1973 has a right to an impartial, third party hearing. They may contact Shelly Bosovich, 504 Coordinator, 901 Walnut Street, Des Moines, Iowa 50309 or call 242-7714 to make the arrangements.

The District encourages individuals to use the internal complaint procedure.  However the Complainant may seek legal advice of his or her choosing or file a formal complaint with the Des Moines Human Rights Commission, Iowa Civil Rights Commission, the Equal Employment Opportunity Commission, or other agencies.  If the Complainant seeks other avenues of redress, the District may choose not to conduct its internal complaint procedures.

Board Policies: Code 402, 402.1, 406, and 407; Code 601

Revised July 25, 2006; August 2007
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Series 400
Code 409
Title:  Probationary Period

Probationary periods shall be established according to current Comprehensive Agreements or appropriate personnel practices and procedures handbooks and are included in this document by reference.
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Series 400
Code 410
Title:  Job Specifications

The Department of Human Resources Management, in cooperation with affected district administrators, shall periodically update job specifications, in accordance with the requirements of the Americans with Disabilities Act.

Revised January 19, 1993
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Series 400
Code 412
Title: Assignment and Transfer

a. Assignments

Changes in administrative assignments which involve promotion, salary change, or change of title will be presented to the Board of Directors for approval.  Administrative transfers which do not involve the foregoing will be presented to the Board of Directors for their information before such assignment changes take place.

Recommendations for appointments, leaves of absence, resignations, and retirements for all certified and classified administrative employees will be presented to the Board of Directors for approval.

Assignments of personnel are made by the Executive Director of Human Resources Management upon the recommendation of the various heads of departments.

b. Transfers

Concerted efforts will be made by the Executive Director of Human Resources Management to involve affected administrators in all transfers and reassignments which will directly impact on the delivery of educational programs.  Transfer practices and procedures may be established through the process of negotiation and subsequent ratification by the Board of Directors.  In that event, those procedures will be contained in appropriate Comprehensive Agreements and will be included in this document by reference.

Revised January 19, 1993; October 2002
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Series 400
Code 414
Title:  Evaluation

Evaluation practices and procedures may be established through the process of negotiation and subsequent ratification by the Board of Directors. In that event, those procedures will be contained in appropriate Comprehensive Agreements and will be included in this document by reference.
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Series 400
Code 416
Title:  Discipline

Supervisors of certified and classified employees shall issue verbal and written reprimands when deemed necessary. Copies of written reprimands shall be forwarded to the Department of Human Resources Management for the employee’s personnel file. Recommendations for suspension and/or termination shall be forwarded to the Department of Human Resources Management by the appropriate supervisor for consideration, review, and/or action. Any communication to an employee concerning suspension and/or termination shall be sent from the Department of Human Resources Management.

Revised January 19, 1993
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Series 400
Code 416.1
Title:  Alcohol and Substance Abuse

Referral for professional counseling and treatment for chronic alcoholism and/or substance abuse will be made if: (1) the abuse has affected the employee’s job performance and/or (2) the employee is under the influence during working hours. Intrusion upon the individual’s privacy is not intended.

Refusal to accept referral for professional diagnosis or failure to cooperate in the treatment process will be grounds for disciplinary measures including possible termination of employment.

Use of alcoholic beverages or immoral conduct on the part of a bus driver shall automatically cancel his/her employment and re-employment for the balance of the year.

Revised January 19, 1993
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Series 400
Code 416.2
Title:  Alcohol and Drug Testing Procedures

These procedures support the Alcohol and Drug Testing policy and are intended to establish and explain the requirements of the school district’s alcohol and drug testing policy.  Note the definitions section included with these procedures.

A. Questions regarding the policy, its supporting procedures or the alcohol and drug testing program may be directed to the school district contact person, the Supervisor of Health Services.

B. Covered Drivers

1.The following requirements apply for a driver to be covered by the alcohol and drug testing program:

a. Drives a vehicle transporting sixteen or more persons, including the driver, OR drives a vehicle weighing over twenty-six thousand pounds; and

b. Requires a commercial driver license to hold the driver position.

2.Covered drivers include:

a. Applicants seeking a position as a driver.

b. Full time, regularly employed drivers;

c. Casual, intermittent or occasional drivers;

d. Leased drivers and independent, owner-operator contractors who are either directly employed by or under lease to a school district or who operate a school vehicle at the direction of or with the consent of a school district.

C. Prohibited Driver Conduct

1.Drivers shall not report to duty or remain on duty with a 0.04 or greater alcohol concentration.

2.Drivers shall not use alcohol at least eight hours prior to the performance of a safety sensitive function.

3.Drivers required to take a post-accident alcohol test shall not use alcohol within eight hours following the accident or prior to undergoing a post-accident alcohol test, whichever comes first.

4.Drivers shall not refuse to submit to an alcohol or drug test.  A refusal to test is considered a positive test resulting in immediate administrative leave and shall be grounds for termination.

5.Drivers shall not report for duty or remain on duty when using any drug except when instructed by a physician who has advised the driver that the drug does not adversely affect the driver’s ability to safely operate a school vehicle.

6.Drivers shall not report for duty or remain on duty performing a safety sensitive function if the driver has a positive drug test result.

D. Alcohol Testing Procedures

1. Employee is tested for alcohol.

2. Evidentiary breath testing devices (EBTs) or quantitative enzymes diagnosis saliva alcohol tests (QEDs) are used to conduct the initial and, if necessary, the confirmation alcohol tests.

a. The initial alcohol test determines whether the employee’s alcohol concentration (AC) is less than 0.02.

1. An initial alcohol test result of less than 0.02 AC allows a driver to continue to drive.

2. An initial alcohol test result of 0.02 AC or greater requires a confirmation test.

b. The confirmation alcohol test determines whether an employee can continue to work.

1.A confirmation alcohol test result of less than 0.02 AC allows a driver to continue to drive or an employee to perform a safety sensitive function.

2.A confirmation alcohol test result of 0.02 AC but less than 0.04 AC requires the employee to cease performing a safety sensitivity function for 24 hours.

3.A confirmation alcohol test result of 0.04 AC or shall result in immediate administrative leave and pending results of test will result in termination of a driver from his or her position.

3. Alcohol testing is conducted at collection sites which provide privacy to the employee and contain the necessary equipment, personnel and materials.

a. Alcohol testing is conducted at a designated non-school district facility unless a mobile unit or a school district facility better serves the situation.

b. In the event privacy cannot be assured, privacy will be provided to the extent practical.

4.Initial alcohol testing steps

a. Once the employee is informed to submit to an alcohol test, he or she must proceed immediately to the collection site.  Collection site personnel shall contact the Supervisor of Health Services or Designee immediately when an employee does not arrive at the specified time.

b. Upon arrival, the employee must provide photo identification.

c. The testing procedure is explained to the employee by the collection site person.

d. The breath alcohol technician (BAT) or the QED screening test technician (STT) and the employee complete and sign the appropriate sections of the alcohol testing form.

1.Refusal of the employee to sign the form prior to the initial alcohol test is considered a refusal to test.

2.The school district is notified immediately of the employee’s refusal to sign.

e. The employee forcefully blows into the EBT mouthpiece for at least six seconds or until an adequate amount of breath has been obtained.  If a QED saliva test is performed, the employee is requested to swab the mouth for 60 seconds.

f. Initial alcohol test results.

1. A negative test result of less than 0.02 AC is reported to the school district in a confidential manner and the employee may continue to perform a safety sensitive function.

2. A test result of 0.02 AC or more requires a confirmation test.

5.Confirmation alcohol testing steps

a. The confirmation test is done between fifteen and twenty minutes of the initial test whether or not the employee followed the requirements to not eat, drink, put any object or substance in his or her mouth, and, to the extent possible, not to belch during the fifteen minute waiting period to avoid accumulation of mouth alcohol leading to an artificially high reading.

b. If a different collection site or a different collection site person is used for the confirmation alcohol test, the employee must provide photo identification.

c. The testing procedure is explained to the employee by the collection site person.

d. The BAT or STT and the employee complete and sign the appropriate sections of the alcohol testing form.

1.Refusal to sign the form prior to the confirmation alcohol test is considered a refusal to test.

2.The school district is notified immediately of the refusal to sign.

e. The employee forcefully blows into the EBT mouthpiece for at least six seconds or until an adequate amount of breath has been obtained.  If a QED saliva test is performed, the driver is requested to swab the mouth for 60 seconds.

f. The confirmation test results, which are the final and official test result, are shared with the employee.

g. The employee and BAT or STT must sign the alcohol testing form following completion of the test.  Failure to sign the form after the test is not considered a refusal to test.  However, BAT or STT notes the refusal to sign in the remarks section of the form.

h. The BAT or STT informs the Supervisor of Health Services or Designee of the results of the test in a confidential manner.

1.The BAT or STT notifies the Supervisor of Health Services or Designee immediately, either in writing, in person, by telephone, or by electronic means of confirmation alcohol rest results of 0.02 AC or more.

2.If the BAT or STT informs the Supervisor of Health Services or Designee by telephone, the school district verifies that the BAT or STT is the person on the telephone.

3.The BAT or STT provides the Supervisor of Health Services or Designee with a copy of the alcohol testing form if written communication was not used to report the test results

i. Potentially incomplete tests or invalid alcohol tests are repeated with corrected procedures.

j. The breath alcohol test is stopped when the employee fails twice to provide an adequate amount of breath.  In that case:

1.A physician analyzes the employee’s inability to provide adequate breath.

2.Failure to provide adequate breath is considered a refusal to test unless the physician determines a medical condition caused the failure to provide adequate breath.

3.A refusal to try a second time to provide adequate breath is considered a refusal to test.

6.Refusal to submit to an alcohol test shall result in immediate administrative leave and shall be grounds for termination.

E. Drug Testing Procedures

1. Employee’s urine is tested for marijuana, cocaine, opiates, amphetamines and phencyclidine.

2. A split sample urine test is used to conduct the drug test.

a. A negative drug test result allows the employee to continue to perform a safety sensitive function.

b. A positive drug test result on the primary sample requires the employee to be removed from performing a safety sensitive function.

c. A positive drug test result on the primary sample allows the employee an opportunity to request the split sample be tested by another laboratory for the specific drug found in the primary sample.  A negative drug test result on the split sample results in a negative drug test result.

d. An employee’s refusal to test shall result in immediate suspension and shall be grounds for disciplinary action up to and including termination.

e. A positive drug test shall result in termination from a driver position or a safety sensitive position on the first offense and the employee will be ineligible for rehire in a safety sensitive position. The driver may apply for other open positions within the district, however, and may be rehired on conditions set by the department of human resources.

3. Employees taking medication at a doctor’s direction may perform a safety sensitive function if the doctor determines there is not an adverse affect on performing a safety sensitive function and the school district is informed in writing of the medication and doctor’s opinion.

4. Drug testing is conducted to provide privacy to the employee and where the necessary equipment, personnel and materials are located.

a. Drug testing is conducted at a designated non-school district facility unless a mobile unit or a school district facility better serves the situation.  Public restrooms can be used as collection sites in exceptional circumstances.

b. In the event privacy cannot be assured, privacy is provided to the extent possible.  However, direct observation is allowed if:

1. Reasons exist to believe the employee may alter or substitute the specimen.

2. The employee presents a specimen with a temperature outside the allowed range and does not provide an oral body temperature or the oral body temperature varies from the specimen provided.

3. The last specimen provided was determined by the laboratory to not meet gravity and creatinine concentration criteria.

4. The collection site person observes conduct to substitute or adulterate the specimen.

5. The employee has previously been determined to have used a drug without medical authorization and the particular test is for follow-up testing upon or after return to duty.

c. Direct observation is approved by the supervisor of the collection site person of the designated school district representative.  Non-medical personnel performing direct observation must be of the same gender as the employee.

5. Drug testing steps

a. Once the employee is required to submit to a drug test, the employee must proceed immediately to the collection site.  The collection site person contacts the Supervisor of Health Services or Designee immediately when the employee does not arrive at the specified time.

b. Upon arrival, the employee must provide a photo identification.  The employee may require the collection site person to provide proof of identification.

c. The employee may keep his or her wallet but must remove any unnecessary outer garments, purses, briefcases, and similar items at the request of the collection site person.

d. Immediately prior to providing a urine sample, the employee must wash their hands.

e. The employee must then provide forty-five milliliters of urine and deliver it immediately to the collection site person.

1. Employees who cannot provide an adequate amount of urine will receive instructions for drinking water and repeating the test.

2. The drug test is stopped when the employee fails twice to provide an adequate amount of urine.

3. A physician analyzes the employee’s inability to provide adequate urine.

4. Failure to provide adequate urine is considered a refusal to test unless the physician determines a medical condition caused the failure to provide adequate urine.

f. The specimen must be kept in view of the employee and the collection site person.

g. Upon receipt of the specimen, the collection site person must immediately, and in no event later than four minutes from the time of urination, measure the temperature of the specimen.

h. The employee may volunteer to have their oral temperature taken to provide evidence against alteration or substitution if there is some question about the temperature of the specimen.

i. The collection site person also inspects the specimen for color and other signs of contaminant and notes any unusual findings.

j. Another specimen is required as soon as possible under direct observation if adulteration or substitution is suspected by the collection site person.

k. The specimen is divided into the primary and split specimen, sealed and labeled.  The label is initialed by the employee.

l. The employee is required to read and sign the statement on the chain of custody form certifying the specimens are the employee’s.

m. The collection site person is required to note on the chain of custody form any unusual behavior or appearance of the employee and any failure to cooperate.

n. The collection site person completes the chain of custody form and the employee signs the form indicating the collection is complete.

o. The specimens are packaged for shipping to the laboratory and shipped immediately or placed in secure storage until they can be shipped.

6. Laboratory

a. The laboratory used by the school district’s alcohol and drug testing program is certified by the Substance Abuse and Mental Health Services Administration (SAMHSA), a division of the U.S. Department of Health and Human Services (DHHS).  Laboratories certified by SAMHSA meet the testing procedures, personnel and record keeping requirements of the law.

b. Upon arrival of the specimen at the laboratory, the split specimen is stored and the primary specimen is tested.

1. A positive test result on the initial test of the primary specimen requires a confirmation test, which is a different and more accurate type of test.

2. The split specimen is discarded if the primary specimen has a negative test result.

7. Medical Review Officer (MRO) reviews drug test results

a. The MRO may release drug testing records of an employee to unauthorized individuals only with the written consent of the driver.

b. The MRO keeps a record of the negative test result and reports the negative test result to the school district.

c. The primary role of the MRO is to review and interpret positive test results to determine whether a legitimate explanation exists for the positive test result.

1. After reviewing the chain of custody form and the laboratory test results, the MRO contacts the employee to discuss the positive test result prior to notifying the school district and to ask whether the employee requests a test of the split sample at the employee’s expense.  The employee’s request for a test of the split sample must be made within seventy-two hours of talking with the MRO.

2. Upon request of the employee, the split specimen is sent to a second SAMHSA certified laboratory for testing at the employee’s expense.

3. The MRO contacts the Supervisor of Health Services or Designee for assistance if the employee cannot be reached through reasonable efforts.

4. The Supervisor of Health Services or Designee  must confidentially inform the employee to contact the MRO.

5. Upon contacting the employee, the Supervisor of Health Services or Designee must inform the MRO that the employee was contacted.

6. Employees who cannot be contacted are placed on temporary leave without pay.

d. The MRO may verify a positive test without talking to the employee if:

1. The employee declines the opportunity to discuss the drug test.

2. The employee fails to contact the MRO within five days after the Supervisor of Health Services or Designee  has contacted the employee.

3. MRO verification of positive test results under these circumstances can be challenged by the employee if he or she presents the MRO with information documenting a serious illness, injury, or other circumstances unavoidably preventing the employee from timely contacting the MRO.  The MRO, based on this additional information, may find a legitimate explanation for the positive test result and declare the test negative.

e. The employee is notified of the drugs found in a positive test result by the MRO, the Supervisor of Health Services or Designee, or by certified mail to his or her last known address.

f. The school district receives a written report of the negative and positive test results from the MRO.

F. Pre-employment Testing

1. Employees may be required to submit to a pre-employment alcohol and drug test if a job offer is made.

2. Drivers shall submit to an alcohol and drug test if a job offer is made.  The job offer is contingent upon:

a. A negative alcohol and drug test result; and

b. A signed written statement authorizing former employers to release all information on the driver related to alcohol and drugs.

3. Prior to allowing an employee to perform a safety sensitive function, and no later than 14 days after performing a safety sensitive function, the following information must be obtained about the employee for the preceding two years from the date of the application:

a. Alcohol test results of 0.04 or greater;

b. Positive drug test results; and

c. Refusals to be tested.

G. Random Testing

1. Annually, twenty-five percent of the average number of drivers are selected for random alcohol tests and fifty percent of the average number of drivers are selected for random drug tests.

2. The drivers’ identification numbers are selected by a scientific method giving drivers an equal chance to be selected.

3. Random tests are unannounced and performed throughout the year.

4. Drivers selected for random alcohol testing are informed of a random alcohol test just before, during or just after performing a safety sensitive function.

5. Drivers selected for random drug testing are informed as soon as possible after the Supervisor of Health Services or Designee receives the driver identification numbers.  The school district must document why some, if any, drivers were selected but not informed.

6. The selected driver must proceed immediately to the collection site.  However, drivers performing a safety sensitive function must safely stop and proceed to the collection site as soon as possible.

H. Reasonable Suspicion Testing

1. Employees who exhibit observable specific, contemporaneous, articulable characteristics concerning the appearance, behavior, speech, or body odors as well as indications of the chronic and withdrawal effects of drugs may be required to submit to a reasonable suspicion drug test at any time.

2. Employees who exhibit specific, observable, contemporaneous, articulable characteristics concerning the appearance, behavior, speech, or body odors if the reasonable suspicion was determined just before, during, or just after the time in which the employee must be in compliance with this policy, its supporting procedures or the law may be required to submit to a reasonable suspicion alcohol test just before, during, or just after performing a safety sensitive function.

a. A reasonable suspicion alcohol test is performed within two hours and no later than eight hours after determining reasonable suspicion.

b. If the alcohol test is not given within two hours, the reasons for the delay must be documented.

c. If the alcohol test is not given within eight hours, attempts to test are stopped and the reason for not testing must be documented.

3. A reasonable suspicion test request is made by an employee who has received the training to determine reasonable suspicion.  The reasons for the reasonable suspicion must be documented within twenty-four hours or prior to the release of the test results.  If more than one employee trained to determine reasonable suspicion observes the employee who is the subject of the drug test that employee must also document his or her reasons.

I.Post-accident Testing

1. Drivers are subject to both post-accident alcohol and drug tests as soon as possible after an accident which:

a. the driver received a citation and;

1. bodily injury to a person who, as a result of the injury, required immediate medical treatment away from the scene of the accident; or

2. a vehicle was towed from the scene irrespective of the value of the damage to the vehicle; or

b. A fatality occurred.

2. Drivers must remain readily available for post-accident testing

a. Drivers who leave the scene or who do not remain readily available are assumed to have refused to test.

b. Necessary medical treatment cannot and should not be denied to a driver waiting to complete post-accident alcohol and drug tests.

3. Alcohol testing requirements

a. Administered within two hours and no later than eight hours of the accident.

b. Reasons for administering the test later than two hours after the accident must be documented.

c. Reasons for not administering the test within eight hours of the accident must be documented.

d. Drivers are prohibited from consuming alcohol for eight hours after the accident or until the alcohol test is completed.

4.Drug testing requirements

a. Administered as soon as possible and no later than 32 hours after the accident.

b. Reasons for not administering the test must be documented.

5. Results of drug or alcohol testing conducted by law enforcement officers or other officials on the scene with independent authority to conduct such tests are presumed valid if the testing conforms with the law.  The school district must receive a copy of the results to use them.

J. Return-to-duty/Follow-up Testing

1. Drivers terminated from a driving position after a positive test or for otherwise violating this policy, shall not be allowed to return to duty as a driver or for any safety-sensitive position. Such employees, however, may apply for other open positions with the district that are not characterized as safety-sensitive positions, and may be rehired on conditions set by the Department of Human Resources.

2. Prior to returning to duty after a positive test or otherwise violating this policy, its supporting regulations or the law:

a. The employee must be re-evaluated by a substance abuse professional (SAP) to determine that the employee has properly followed any treatment program prescribed in the original evaluation by the SAP.

b. The employee must submit to the tests required by the SAP.  The SAP may require a return-to-duty test for drugs, alcohol or both.

c. The return-to-duty test must be a negative drug test result and/or an alcohol test result of less than 0.02 AC before the employee can return to duty and perform a safety sensitive function.

3. For individuals changing jobs after a positive drug or alcohol test, a pre-employment test can serve as a return-to-duty test if one is needed, based on information from a prior employer.

4. After returning to duty, the employee is subject to six unannounced follow-up tests within 12 months for alcohol, drugs or both, if the SAP determines both are necessary.

a. The SAP can terminate the follow-up testing requirement after the first six tests have been completed or continue the follow-up testing for up to 60 months from the date of the employee’s return to duty.

b. Alcohol follow-up testing is done just before, during or just after performing a safety sensitive function.

K. School district responsibilities

1. Information on the alcohol and drug testing requirements of this policy, its supporting procedures and the law, including the employee’s obligations must be provided to employees.  A summary of the requirements must be included in the employee handbook.

2. Supervisors of employees or personnel designated to determine reasonable suspicion shall receive sixty minutes of training on alcohol misuse and sixty minutes of training on drug use.  The training must address the physical, behavioral, speech, and performance indicators of probable alcohol misuse and drug use.

3. Prior to operating a school vehicle, employees must be provided with instructions enabling them to comply with alcohol and drug testing requirements.

4. School district supervisors with actual knowledge of an employee’s drug use cannot allow the employee to report to or perform a safety sensitive function regardless of whether or not a drug test was conducted.

5. School district supervisors with actual knowledge of a employee with a alcohol concentration of 0.02 AC or greater cannot allow the employee to report to or perform a safety sensitive function regardless of whether or not an alcohol test was conducted.

6. The school district is responsible for ensuring that the quality assurance plan, developed by the manufacturer and approved by the National Highway Traffic Safety Administration (NHTSA) for the evidentiary breath testing device used for alcohol testing of its employees describes the inspection, maintenance and calibration requirements and intervals for it.

7. The school district is responsible for ensuring that the collection site person using the testing device is a certified breath alcohol technician or a quantitative enzyme diagnosis saliva test technician.

L. Consequences of violating this policy, its supporting procedures or the law

1. The superintendent may discipline employees who violate this policy, its supporting procedures or the law relating to alcohol and drug testing.  Each incident will be dealt with based on the circumstances surrounding the incident.  The following consequences may result from a violation.

a. Employees may be discipline up to and including termination.

b. Employees may not be permitted to perform safety sensitive functions.

c. Employees may be advised of the resources available to them in evaluating and resolving problems associated with the misuse of alcohol or use of drugs.

d. Employees may be required to be evaluated by a substance abuse professional who shall determine what assistance, if any, the driver needs in resolving problems associated with the misuse of alcohol or use of drugs and be required to follow any treatment program.

e. Prior to the returning to duty, the employee may be required to have a negative drug and/or alcohol test result and be subject to the follow-up drug and/or alcohol testing determined necessary based on the circumstances surrounding the incident.

f. Employees refusing to submit to drug and/or alcohol testing are considered insubordinate and are subject to discipline up to and including termination.

g. Employee/applicants who refuse to submit to or cooperate with the drug and/or alcohol testing process and requirements shall be disqualified from further consideration.

2. Terminated employees will be advised of the resources available to them in evaluating and resolving problems associated with the misuse of alcohol or use of drugs.

3. Employees refusing to submit to drug and/or alcohol testing are considered insubordinate and are treated as having tested positive, resulting in termination from a driving position and subject to additional discipline up to and including termination from district employment.

4. Applicants for employment who refuse to submit to or cooperate with the alcohol and drug testing process and requirements shall be disqualified from further consideration.

M.Alcohol and drug testing records

1. Alcohol and drug testing records are stored in limited access locations separate and apart from the employee’s general personnel documents.

2. The records may only be released with the written consent of the employee.  Only those records specifically authorized for release may be released.  However:

a. Records may be released to appropriate government agencies without a written consent.

b. Records may be released to appropriate school district employees without written consent.

c. The district may, without written consent, make an employee’s drug and alcohol test records available to a decision maker in a lawsuit, grievance, or other proceedings initiated by or on behalf of the individual, and arising from the results of an alcohol or drug test under this policy, its supporting procedures or the law or from the school district’s determination that the employee violated this policy, its supporting regulation, or the law.

3. Employees are entitled with a written request to prompt access to and copies of their alcohol and drug test records without requiring payment of amounts owed for the copying of records other than alcohol and drug testing records.  The district may charge for copying these records in accordance with board policy.

4. The district must maintain the following records of its drug and alcohol misuse prevention and testing programs for the time period:

a. One year:

1. Records of negative and canceled drug test results and alcohol test results of less than 0.02 AC.

2. Records related to the collection process.

3. Records related to an employee’s test results.

4. Records related to other violations of the law.

5. Records related to evaluations.

6. Records related to education and training.

7. Records related to drug testing.

b. Two years: records related to the alcohol and drug collection process, except calibration of evidential breath testing devices, and training.

c. Five years:

1. Alcohol test results of 0.02 AC and greater;

2. Verified positive drug test results;

3. Documentation of refusal to take required alcohol and/or drug tests;

4. EBT calibration documentation;

5. Driver evaluation and referrals; and

6. Annual calendar year summary.

Definitions

Accident – an occurrence involving a school vehicle operating on a public road which results in:  (a) a fatality,  (b) bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident or (c) one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle.

Air blank – a reading by an evidentiary breath testing device (EBT) of ambient air containing non alcohol.

Alcohol – the intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols including methyl and isopropyl alcohol.

Alcohol concentration (or content) (AC) – the alcohol in a volume of breath expressed in terms of grams of alcohol per two hundred ten liters of breath as indicated by an evidential breath test under the law.

Alcohol use – the consumption of any beverage, mixture or preparation, including any medication, containing alcohol.

Breath Alcohol Technician (BAT) – an individual who instructs and assists individuals in the alcohol testing process and operates an EBT.

Canceled or invalid test – in drug testing it is a drug test that has been declared invalid by a Medical Review Officer or a specimen that has been rejected for testing by a laboratory.  A canceled test is neither a positive nor a negative test.  In alcohol testing it is a test that is deemed to be invalid under the law.  It is neither a positive nor a negative test.

Chain of Custody – procedures to account for the integrity of each urine or blood specimen by tracking its handling and storage from point of specimen collection to final disposition of the specimen.  With respect to drug testing, these procedures require that an appropriate drug testing custody form be used from time of collection to receipt by the laboratory and that form be used from time of collection to receipt by the laboratory and that upon receipt by the laboratory an appropriate laboratory chain of custody for(s) account(s) for the sample or sample aliquots within the laboratory.

Collection site – a place where drivers present themselves for the purpose of providing body fluid or a tissue sample to be analyzed for specific drugs or breath alcohol concentration.

Confirmation test – for alcohol testing it is a second test following an initial test with a result of 0.02 AC or greater, that provides quantitative data of alcohol concentration.  For drug testing it is a second analytical procedure (GC/MS) to identify the presence of a specific drug of metabolite which is independent of the initial test and which uses a different technique and chemical principal from that of the initial test in order to ensure reliability and accuracy.

Controlled substances/Drugs – any drug, substance or immediate precursor as defined in state and federal law and regulations.

Driver – any person who operates a school vehicle.  This includes, but is not limited to:  full-time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent, owner – operator contractors who are either directly employed by or under lease to the school district or who operate a school vehicle at the direction of or with the consent of the school district.  For the purposes of pre-employment/pre-duty testing only, the term “driver” includes applicants for driver of school vehicle positions.

Employee - any individual who performs services for the district for hire or for wages or salary including any applicant for such a position.

Initial test (or screening test) – in drug testing it is an immunoassay screen to eliminate “negative” urine specimens from further consideration.  In alcohol testing it is an analytic procedure to determine whether a driver may have a prohibited concentration of alcohol in a breath or saliva specimen.

Medical review officer (MRO) – a licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by an employer’s drug testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual’s confirmed positive test result together with the individual’s medical history and any other relevant bio-medical information.

Non-suspicion-based post-accident testing – testing of a driver after a reportable accident if the driver receives a citation for a moving traffic violation arising from the accident and without regard to whether there is any reasonable suspicion of drug usage, reasonable cause to believe the driver has been operating the school vehicle while under the influence of drugs, or reasonable cause to believe the driver was a fault in the accident and drug usage may have been a factor.

Performing a safety sensitive function (SSF) – a driver is considered to be performing a safety sensitive function during any period in which the driver is actually performing,  ready to perform,  or immediately available to perform any sensitive functions.

Random Selection Process – when drug tests are unannounced and that every driver has an equal chance of being selected for testing.

Reasonable suspicion – when the school district believes the appearance, behavior, speech or body odors of the employee are indicative of the use of drugs or alcohol.

Refuse to submit (to an alcohol or drug test) – when an employee (1) fails to provide adequate breath for alcohol testing without a valid medical explanation after he or she has received notice of the requirement for breath testing in accordance with the provisions of this part,  (2) fails to provide adequate urine for drug testing without a valid medical explanation after he or she has received notice of the requirement for urine testing in accordance with the provisions of this part, or  (3) engages in conduct that clearly obstructs the testing process.

Safety Sensitive function (SSF) – all time from the time when a driver begins to work or is required to be in readiness to work until the time the driver is relieved from work and all responsibility for performing work.

School Vehicle – a vehicle owned, leased, and/or operated at the direction or with the consent of the school district which transports sixteen or more persons, including the driver, or weighs over twenty-six thousand one pounds and requires the driver to have/possess a commercial driver license in order to operate the vehicle.

Screening Test Technician (STT) – Person who screens for alcohol concentration by quantitative enzyme diagnosis through saliva analysis.

Split specimen – the division of the urine specimen into thirty milliliters in a specimen bottle (the primary sample) and into at least fifteen milliliters in a second specimen bottle (the split sample).

Approved: December 13, 1994; Revised: May 7, 1996; June 2001
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Series 400
Code 417
Title:  Contract Termination

a. Termination of Contracts

All contracts may be terminated by either party by giving thirty (30) days written notice; provided, however, that this provision shall not in any way affect the right of the district, if it so elects, to terminate the contract in accordance with provisions of the Code of Iowa, Section 279.27 (1978) and any acts amendatory thereto.

A written request from an employee to resign shall be forwarded to the Executive Director of Human Resources Management for proper action.

b. Obligations of Contract Employees

While the teacher contract calls for thirty days notice of cancellation, the highest professional ethics would indicate that the teacher should not terminate a contract during the school year or in the last month prior to a school year except in emergency circumstances.

c. Obligations of Non-Contract Employees

All employees who are not serving under a contract are expected to give at least two weeks written notice of resignation.  An employee who is absent from work for three consecutive days without notification for valid reason to the employer will be considered having resigned.

Revised January 19, 1993
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Series 400
Code 420
Title: Exchange Teachers

A request by a teacher for the exchange of teaching services inside or outside the United States is to be forwarded to the Executive Director of Human Resources Management and shall be judged by the superintendent upon its merits.

Revised January 19, 1993
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Series 400
Code 421
Title:  Substitute Teaching

a. Qualifications

1. Certificates

Iowa law requires that every teacher must hold a certificate valid for the period during which the teacher receives compensation for services.  This also applies to all substitute teachers.

2. Application

All applicants for substitute teaching must complete an application form and arrange for an interview with the Department of Human Resources.  The applicant is placed on the active list if qualifications and recommendations meet the standards for substitute employment.

b. Assignment

1. Substitute Teachers

Substitute teachers are those who do substitute teaching on call for day-by-day assignments.  Salaries are determined each year by the Board of Directors; pay periods are the same as those for regular teachers.

On the eleventh (11th) day of any continuous assignment, the daily rate shall be increased.  Biweekly payroll reports are required as long as a substitute teacher is on a daily rate.

2. Interim Teachers

A substitute teacher may be assigned as an interim teacher by the Executive Director of Human Resources Management if it is known that the substitute teacher will have continuous employment of at least 80 days in one assignment.  The interim teacher then assumes that assignment with a salary appropriate to his/her training and experience, with the regular teacher benefits but without a contract.

3. Credit on the Salary Schedule

Interim teachers with 130 days of continuous service in one position receive credit for one year of service on the salary schedule.  At least 65 days of continuous service in one position is required to receive credit for one semester toward advancement on the salary schedule.

4. Duties and Responsibilities

Exactly the same duties and responsibilities are assigned to substitute teachers as those assigned to regular teachers who are under contract, and the same services are expected from them.

5. Release from Assignment

Daily or interim substitutes may be released from the position at any time.

6. Responsibility for Substitute Calls

Requests for substitutes must be made through the substitute caller in the Department of Human Resources Management, and substitutes should recognize only those calls from the Department of Human Resources Management.

7. Hours

Substitutes should report to the assigned school at the time indicated in the Substitute Teachers Directory supplied by the Department of Human Resources Management.  Daily substitutes are expected to work the same day as a non-administrative certified employee.

8. Check In and Out

Substitutes report to the principal’s office to sign in and receive directions and special instructions.  At the end of the day, a responsible school official should sign the substitute’s payroll form.  The substitute should report to the substitute caller when he/she is available for a new assignment.

9. Evaluation

Substitute teachers are evaluated by the building administration.  If the assignment is for five days or longer, the substitute’s performance will be evaluated.  The building administration may choose to evaluate prior to the conclusion of the five-day or longer assignment.

Substitute teachers may request to be evaluated by the building administration if the assignment is less than five days.

Revised January 19, 1993
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Series 400
Code 422
Title:  Student Teaching

a. Elementary

1. The Executive Director of Elementary and Early Childhood Programs will request from each building principal, names of teachers recommended as qualified to work with student teachers during the following school year. The principal will also include the specific subject and grade level assignment of the teacher. The building principal will receive a copy of criteria for selection from the “Guidelines for Student Teaching in the Des Moines Schools.”

2. On receipt of these recommended lists from the building principals, the Executive Director of Elementary and Early Childhood Programs will send an invitation to each recommended teacher to accept the professional responsibility of working with a student teacher during one or both semesters of the next school year. If the recommended teacher does not wish to be assigned a student teacher, his/her name is removed from the list for one year. Teachers who accept the invitation are placed on the final list to receive student teachers when assignments are made. This is not, however, a guarantee that every teacher on the list will receive a student teacher.

3. The Executive Director of Elementary and Early Childhood Programs will keep a file, by building, of all student teaching assignments, including name of cooperating teacher, name of student teacher, college or university, and dates of student teaching experience.

4. After the university or college has sent a list of prospective student teachers and their area of preparation, the Executive Director of Elementary and Early Childhood Programs will assign each student teacher to a cooperating teacher.

5. The cooperating teacher and the building principal will provide an orientation for the student teacher to his/her building, to regulations and policies of the building and the district, and to the “Guidelines for Student Teaching in Des Moines Schools.”

6. Des Moines teachers who are assigned student teachers are reimbursed by the college or university in which the student is enrolled. At Drake University and Grandview College, the cooperating teacher has the option of accepting reimbursement in terms of tuition credit.

7. Unsatisfactory assignments and failures of students to report to their assignments on the designated date should be reported to the Executive Director of Elementary and Early Childhood Programs at the earliest possible time.

A student teacher is not to be utilized as a substitute teacher.

The placement of student teachers in the public schools is the responsibility of the Department of Elementary and Early Childhood Programs, working with the coordinators of student teaching in colleges and universities. More details regarding policies and procedures for student teaching may be found in “Guidelines for Student Teaching in the Des Moines Schools.”

b. Secondary

Student teachers will be assigned to work in the secondary schools according to the following procedures:

1. In February each year, the Executive Director of Middle and High School Programs will request from each building principal the names of those teachers on the faculty whom he/she recommends as qualified to work with student teachers during the following school year. The principal will also include the specific subject and grade level assignment the teacher is likely to receive. With the request to the building principal for the recommended list will be sent criteria for selection contained in the “Guidelines for Student Teaching in the Des Moines Schools.”

2. On receipt of these recommended lists from the building principals, the executive director will send an invitation to each recommended teacher during one or both semesters of the next school year. If the recommended teacher does not wish to be assigned a student teacher, his/her name is removed from the list for one year. Teachers who accept the invitation are placed on the final list to receive student teachers when assignments are made. This is not, however, a guarantee that every teacher on the list will receive a student teacher.

3. The Executive Director of Middle and High School Programs will keep a file, by building, of all student teaching assignments, including name of cooperating teacher, name of student, college or university, and dates of student teaching experience.

4.Having been provided by the university or college a list of prospective student teachers and their area of preparation, the Executive Director of Middle and High School Programs will assign each student teacher to a cooperating teacher. In order to make the best assignment possible, the executive director will be assisted by data on the student application, by recommendations of building principals, by suggestions from university and college personnel, by subject area supervisors, by secondary consultants, and by evaluations made of previous student teaching assignments.

5. The executive director will notify each cooperating teacher via the building principal when a student teacher has been assigned, and will provide the following information: 1) name of student teacher; 2) name of college or university preparing student teacher; 3) beginning and ending dates of student teaching assignment, as well as personal data sheets provided by the college or university.

6. The announcements of student teaching assignments for each semester will be made before the end of the previous semester so student teachers can arrange to meet their cooperating teachers before the close of the current semester.

7. The cooperating teacher, the building principal, and the executive director will provide an orientation for the student teacher to his/her building, to building and district regulations and policies, and to the “Guidelines for Student Teaching in the Des Moines Schools.”

8. Des Moines teachers who are assigned student teachers are reimbursed by the college or university in which the student is enrolled. At Drake University and Grandview College, the cooperating teacher has the option of accepting reimbursement in terms of tuition credit.

9. Unsatisfactory assignments and failures of students to report to their assignments on the designated date should be reported to the Executive Director of Middle and High School Programs at the earliest possible time.

Revised January 19, 1993
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Series 400
Code 430
Title:  Compensation

a. Initial Placement on Schedule–Instructional Personnel

The initial salary is based upon the candidate’s qualifications and experience in accordance with the salary schedule and regulations in force at the time of employment.

1. Allowance for Experience

Credit is allowed for approved teaching experience to a maximum of ten years.  This includes teaching experience in public schools or teaching on a full-time basis in an accredited college, private, or parochial school on the elementary or secondary level.  Interns are granted full credit for experience in the Teacher Corps Program.

In calculating teaching experience, no fractional credit of less than one-half year will be credited.  One hundred thirty (130) days or more of actual teaching in a given school year will be credited as one year’s experience.  Actual teaching experience of less than 130 days, but more than 65 days in any one school year, will be credited as a half year of experience.  In placing a teacher upon a step on the salary schedule, one-half year of teaching will be disregarded until the teacher has two such half years, in which case credit will be given for a full year of experience.

Experience as a daily substitute teacher shall not be credited upon the salary schedule except for service as interim teacher (contract rate) in the Des Moines Independent Community School District, in which case credit will be given on the salary schedule as outlined above.

In those unusual instances where credit allowance is not covered by board policy and where in the judgment of the Executive Director of Human Resources Management, the experience would be of value as applied to classroom teaching in the district, credit on the salary schedule may be given, up to a maximum of ten years.

2. Credit for Trade Experience, Vocational Trade, and Industrial Teachers

Vocational trade and industrial teachers shall be placed on the salary schedule for the classroom teacher as follows (Step 10 is the maximum in all classifications):

Basic requirements (see “Qualifications)

Placement: Class I, Step 2

Basic requirements plus 15 semester hours of college credit

Placement: Class II, Step 2

Basic requirements plus 30 semester hours

Placement: Class III, Step 2

Basic requirements plus 45 semester hours

Placement: Class IV, Step 2

Basic requirements plus 60 semester hours

Placement: Class V, Step 2

3. Credit for Work Experience

In establishing the step on the salary schedule for a business or industrial education teacher, each total of ten months of approved work experience shall be counted as an equivalent of one year of teaching experience, up to a maximum of two years.

4.Initial Salary Classification

For salary purposes, certified employees are placed in one of five classes, according to the amount of training:

Class I       Bachelor’s Degree

Class II      Bachelor’s Degree plus 15 semester hours

Class III     Master’s Degree

Class IV     Master’s Degree plus 15 semester hours

Class V      Master’s Degree plus 30 semester hours from an accredited college or university, earned before or after receiving the Master’s Degree

b. Advancement on Salary Schedule

1. Annual Increments

Regular full-time and part-time certified employees on the teachers’ salary schedule are granted one increment or vertical step on the schedule if service has been provided by the employee that meets district standards for the current service year, and the employee is not at the maximum step for his/her educational classification.  Minimum service during the service year to be eligible for a vertical step on the schedule is 130 working days.

In the event that a regular part-time employee is assigned a full-time position, the employee’s placement on the salary schedule is computed by granting one year of experience on the salary schedule for each consecutive year of prior full-time service that meets district standards, and one year of experience on the salary schedule for each consecutive two-year period of part-time service that meets district standards, if this placement does not exceed the maximum step for his/her educational classification.

2. Training Increments

The salary schedule provides for a periodic training increment between Steps 10 and 11.  It is necessary at this point that the teacher will have completed six semester hours of professional training during the five-year period immediately prior to advancing from Step 10 and 11.  The six hours may be academic credit or staff development credit, or a combination of both.

3. Trade and Industrial Teachers’ Training Increment

Vocational trade and industrial teachers completing specialist, correspondence, or factory training schools may receive credit evaluated on the same basis that credit is evaluated for college training.

Thirty units of approved credit advance to the next class–one unit of approved credit equals one semester hour of college or sixty (60) hours of trade or work experience.

Vocational trade and industrial teachers may not earn over twelve (12) units of approved credit per year (college or work experience), or over eight units of work experience credit in any one year.  The only retroactive units of credit for salary readjustment shall be earned college credit (not work or trade experience).

b. Initial Placement on Schedule–Nurses and Hygienists

The initial salary is based upon the candidate’s qualifications and experience in accordance with the salary schedule and regulations in force at the time of employment.  The same salary schedule is applicable for nurses and hygienists.

1. Allowance for Experience–Nurses

Nurses are granted full credit on the salary schedule for school health or generalized public health experience, full-time teaching, hospital, or similar nursing experience, up to a maximum of ten (10) years.

2. Initial Classification–Nurses

Nurses are classified for salary purposes into seven classes, according to the amount of training:

R.N.

R.N. plus 30 semester hours

Class I       R.N. plus Bachelor’s Degree

Class II      R.N., Bachelor’s Degree, plus 15 semester hours

Class III     R.N., Bachelor’s Degree, plus Master’s Degree

Class IV     R.N., Master’s Degree, plus 15 semester hours

Class V      R.N., Master’s Degree, plus 30 semester hours from an accredited college or university, earned before or after receiving the Master’s Degree

(Note:  Additional differential paid for R.N. plus 60 approved hours).

3. Allowance for Experience–Hygienists

Hygienists are granted full credit on the salary schedule for school or private dental hygiene work, up to a maximum of 10 years.

4. Initial Classification–Hygienists

Hygienists are classified for salary purposes into seven classes, according to the amount of training.

Certificate of Dental Hygiene from an approved school

Certificate of Dental Hygiene plus 91 to 119 semester hours of college credit

Class I       Certificate plus Bachelor’s Degree

Class II      Certificate, Bachelor’s Degree, plus 15 semester hours

Class III     Certificate plus Master’s Degree

Class IV     Certificate, Master’s Degree, plus 15 semester hours

Class V      Certificate, Master’s Degree, plus 30 semester hours from an accredited college or university, earned before or after receiving the Master’s Degree

d. Substitute Teachers

Substitute teachers are paid on a daily basis according to the schedule adopted by the Board of Directors.

e. Adult Education and Summer School Teacher

Employees in the adult education program and summer school teachers are paid on an hourly basis at the rate established by the Board of Directors.

f. Associates

Teacher and library associates are paid on a daily basis at the rate established by the Comprehensive Agreement.

g. Secretarial/Clerical

Secretarial/Clerical personnel are paid on a biweekly basis according to the rate established by the Comprehensive Agreement.  The step upon which a new employee is placed on the secretarial salary schedule is determined by prior experience.

h. Plant and Transportation

Plant and Transportation employees are paid on an hourly basis at the rate established by their Comprehensive Agreement.

i. Food Service

Managers of school lunchrooms are paid on a biweekly basis at the rate established by the Board of Directors.  All other Food and Nutrition Management employees are paid an hourly rate established by their Comprehensive Agreement.

j. Pay Periods

Employees are paid on a biweekly basis throughout the year, according to the schedule established for Group I or Group II pay periods.

Group I (12-month employees)

Administrators
Secretarial/Clerical
Operations
Specialists
Food Service
Maintenance
12-month teachers

Group II (less than 12 months)

Teachers (9-1/2 and 10-1/2 month)
10-1/2 month administrators
Associates

Revised January 19, 1993
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Series 400
Code 430.1
Title:  Workers
Compensation
The lost time claims incurred by employees of the school district are handled by Employers Mutual Companies (EMC). Since this claim service is being used, the procedures to handle Workers Compensation are as follows:

a. The school district’s employee injury report form (24-96242) must be completed and sent to the district’s Department of Health Services.

b. Health Services will complete State of Iowa Form L-1/WC-1 (First Report of Injury).

c. Health Services will make a copy of the district employee injury report and First Report of Injury and send copies of those reports to the district’s insurance carrier (EMC). The school district will not be required to complete any other forms required by the Industrial Commissioner.

d. The district insurance carrier (EMC) will investigate and pay all lost time claims and all medical claims related to those cases where lost time is involved. “Lost time” begins after more than three days of work are missed due to a work-related injury.

e. The district will pay all medical bills and other claims on those work-related injuries/illnesses which do not involve lost time. All work-related medical bills should be sent to Health Services for payment or for forwarding to the district insurance carrier if lost time is involved.

f. The district insurance carrier (EMC) sends copies of checks paid to the employees who have lost time claims to the Executive Director of Business and Finance so that sick leave payments can be coordinated with the Workers Compensation payments.

g. The district and/or employee must notify the district insurance carrier (EMC) when an employee returns to work.

Workers Compensation payment becomes due to the employee after time loss of three calendar days (including weekend days). The district insurance carrier (EMC) will normally have a check prepared ten calendar days after the date of the injury, and the injured employee should receive it approximately two weeks after the date of the injury. This timeline can be met if the above items are promptly handled and received by Health Services.

Revised January 19, 1993
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Series 400
Code 430.2
Title:  Travel Allowances

a. Travel Allowances, Out-of-District

District employees gain information and skills in a variety of ways. Travel outside the district to visit other districts, or attend conferences or workshops can be valuable professionally and broaden the perspective. Employees are encouraged to share knowledge and skills with others on their return to further the district’s gain on the travel investment.

This is meant to serve as a travel expense guide. Employees are encouraged to use good judgment regarding travel expenses as to what is a customary and reasonable use of public funds.

b. Reimbursable Expenses

1. No reimbursement can be made without a completed Out-of-District Travel Expense Claim:

1. Form must be completed and presented to supervisor of the travel account or Executive Director of Business and Finance;

2. All required receipts and expense forms must be attached to the Out-of-District Travel Expense Claim form prior to submission and issuance or reimbursement.

2. Actual costs will be reimbursed for the following expenses:

1. Conference registration–receipt required.

2. Meals–actual expenses incurred not to exceed $35 per day total expense; any meal that exceeds $10 in total cost must have a receipt.

3. Telephone calls–calls related to district business.

4. Car rental–if required for district-related business or provides a savings to the district; receipt required.

5. Transportation–airfare (through the district travel agent) or mileage for personal car (not to exceed cost of airfare); ground transportation to hotel, airport and as required by business; receipt required.

6. Room–cost of a single or double room for employee; receipt required.

7. Miscellaneous charges–luggage handling; parking.

c. Unreimbursable Personal Expenses

  • Alcoholic beverages
  • Travel insurance
  • Recreation and/or entertainment expenses including transportation expenses
  • Personal phone calls
  • Additional room costs for family member
  • Combination travel

 

District paid travel commences the day prior to the opening of the conference/convention an ends the day following the closing. Additional days are designated “vacation” and are at employee expense unless it provides significant savings to the district. Supervisor approval is required.

d. Reimbursements of Travel Funds by Other Than District Resources

All district employees are subject to Board Policy Code 437: Gifts to District Officials and Employees.

District officials and employees shall not accept personal gifts worth more than $2.99 per donor per day.

The definition of a gift is defined in Section 68B of the Code of Iowa as follows: “. . . a rendering of money, property, services, discount, loan forgiveness, payment of indebtedness, or anything else of value in return for which legal consideration of equal or greater value is not given and received, if the donor is in any of the following categories:

1. Is doing or seeking to do business of any kind with the donee’s agency.

2. Is engaged in activities which are regulated or controlled by the donee’s agency.

3. Has interests which may be substantially and materially affected, in a manner distinguishable from the public generally, by the performance or nonperformance of the donee’s official duty.

4. Is a lobbyist with respect to matters within the donee’s jurisdiction.”

This document will be reviewed annually by the Department of Human Resources Management.

Approved January 21, 1992; revised January 19, 1993
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Series 400
Code 432
Title:  Absences and Leaves

Absences and leaves shall be granted for certified and classified personnel according to current Comprehensive Agreements or appropriate personnel practices and procedures handbooks and are included in this document by reference.
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Series 400
Code 432.1
Title:  Absences–Illness

Absence for personal illness or injury shall be allowed according to current Comprehensive Agreements or appropriate personnel practices and procedures handbooks and are included in this document by reference.
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Series 400
Code 432.2
Title:  Extended Illness

Employees absent more than ten consecutive working days due to health reasons must have a note from their attending physician before being allowed to return to work. This note should be given to the employee’s department head or principal who will in turn forward it to the Department of Health Services to be included with the employee’s permanent health record.

All employees with extended absences due to illness or with attendance records that exhibit unusual medically related leave usage may also be required to obtain an attending physician’s statement before being allowed to return to work or may be referred to the Director of Health Services. Determination of whether an employee is capable of returning to work shall be made by the Department of Health Services in consultation with the employee’s physician.

Revised January 19, 1993
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Series 400
Code 434
Title:  Vacations

Vacation will be provided for certified and classified personnel according to current Comprehensive Agreements or appropriate personnel practices and procedures handbooks and are included in this document by reference.

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Series 400
Code 440
Title:  Professional Growth–Certified Staff

a. Total Hours Allowed

In order to protect the quality and efficiency of instruction in the schools, limitations must be placed on the amount of advanced study that certified personnel may pursue during the school year.

Certified employees are required to report to the Department of Human Resources Management all study pursued in any school or college during the period for which that employee is under contract with the district, whether or not such study is being done for credit under the salary schedule.

The limit of collegiate work which may be taken by a certified employee off probation engaged in active teaching in the district (not on leave of absence) is eight semester hours in any one semester, or a total of 12 semester hours during the two semesters of any one school year, unless special permission is granted by the Executive Director of Human Resources Management.

There is no limit on the number of semester hours that may be taken during the summer vacation period.  Correspondence courses begun in the summer shall be counted as course work in progress and figured as part of the allowed load during the school year.

b. Probationary Employees

During the first year of probation, a certified employee may not take course work without special permission from the Executive Director of Human Resources Management.

c. Approval for Courses of Study

1. Degree Program Approval

Employees may submit their course of study approved by the degree-granting institution to the Department of Human Resources Management for approval prior to the beginning of course work.  If approved by the Department of Human Resources Management, no other approval is required for this course of study.

2. Individual Course Approval

Employees may submit the appropriate form (Form 61) for approval prior to the beginning of the course.  If no prior approval, the employee may submit the appropriate certified transcript with assurance of approval by the Department of Human Resources Management for advancement on the salary schedule.

3. Staff Development

Staff development courses offered by the Des Moines Public Schools may be taken without prior approval.  Credit approval will be granted from the completed certificates provided to the Department of Human Resources Management by the Coordinator of Staff Development.  Staff development courses offered by agencies other than the Des Moines Public Schools must receive approval prior to the beginning of the course for acceptance to advance on the salary schedule.  Requests for reclassification based upon acceptable completion of approved courses will be accepted until September 1 to include work completed prior to September 1.  A certified transcript from the training institution or completion of course work certificate for staff development must be submitted to the Executive Director of Human Resources Management for evaluation by September 15 in order that the salary of the employee can be changed from one class to another when applicable.  The salary increase as a result of reclassification will be retroactive to the effective date of the salary schedule.  Credit up to the tenth step of any salary level on the employee salary schedule may be given for previous teaching experience or job-related work experience in a duly accredited school or place of employment.

d. Semester Hours

The official transcript of collegiate work filed in the Department of Human Resources Management is recorded in terms of semester hours.  One semester hour is equivalent to 900 clock minutes.  Some colleges use the quarter or term hour as the unit of time.  Three quarter terms equal two semesters of work, making a quarter hour of credit equivalent to two-thirds of a semester hour.

The official transcript is the only verification of course completion accepted by the Department of Human Resources Management.

Revised January 19, 1993; October 2002
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Series 400
Code 440.1
Title:  Professional Organizations

One important stimulus to professional interest and growth on the part of school personnel is professional organizations that provide opportunity for meetings, publications, and mutual exchange of information. Individual members of the staff, certified and classified, are encouraged to participate in such activities.

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Series 400
Code 440.2
Title:  Publications

The district shall endeavor to recognize the publications of all employees through appropriate means.

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Series 400
Code 443
Title:  Tutoring

Teachers who wish to render tutorial services to one of his/her students must submit a written request, indicating reasons, time, and place of the services, to the teacher’s supervisor. The request shall be subsequently forwarded with a recommendation to the superintendent or his/her designee, who will approve or disapprove.

“Private tutoring sessions for pay” applies to those situations in which a student’s parent/guardian directly reimburses an individual for tutoring services. School facilities and materials may be used when Des Moines Public Schools contracts with a community agency to provide tutoring services and those services are free to all interested students.

Revised January 19, 1993; June 1, 1999
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Series 400
Code 444
Title:  Political Activity

For purposes of this regulation, prohibited “political activities” is narrowly defined to mean “partisan political activities”, which would include the posting of political circulars or petitions, collection of and/or solicitation of campaign funds, solicitations for campaign workers, the use of pupils in writing or addressing campaign materials, or the distribution of campaign materials to pupils on school district property or during school time in any manner which would indicate that a school employee is using a position in the school to further personal partisan views on candidates for public office or on unresolved questions of public policy in the political arena.

Violations of any of the foregoing shall, at the discretion of the Board of Directors, constitute cause for reprimand, demotion, suspension, or dismissal.

Nothing in this regulation shall be interpreted as prohibiting teachers from conducting appropriate activities which encourage students to become involved in the political processes of the party of their (the students’) choice or as independents; nor does it prohibit the use of political figures as resource persons in the classrooms.

In view of the constitutional amendment granting the franchise to 18-year-olds, school facilities may be used as meeting sites for student partisan political groups after normal school hours. A teacher or an approved (by the principal) community person must be in attendance at such meetings.

Revised January 19, 1993
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Series 400
Code 445
Title:  Acceptable Use of Internet & Networking Technology by Employees

The following are the established expectations and standards of the Des Moines Independent Community School District regarding the acceptable use by employees of district computers, the district computer network, the internet and other on-line services:

1. The school district encourages employees to learn to use computers, the computer network, electronic mail and telecommunications tools and apply them in the appropriate ways to the performance of tasks associated with their positions and assignments.

2. Employees shall communicate with telecommunications tools in a professional manner consistent with the law and district policies, including those governing the behavior of school employees and federal laws governing copyrights, confidentiality of employee records, student records and other information confidential under the law.

3. Communication over networks should not be considered by employees to be private.  The district’s network administrator(s) or other administrators from time to time may examine all computers and computer network activities and review directories, messages and files to ascertain compliance with network guidelines for acceptable use.  In addition, network administrator(s) or other administrators may inspect the contents of any and all electronic mail or files and may disclose the contents to others.  Such disclosure may occur at the discretion of the district administration and/or when required to do so by law, by policies of the district, or to investigate complaints regarding electronic mail which is alleged to contain inappropriate material.  The network administrator(s) may copy, disclose, move, alter or delete files as may be necessary in the sole judgment of the network administrator(s) or the district administration.

4. Individual staff members may not allow anyone else to access or use the district’s computer network or the internet by using the employee’s personal identification number or password.  Employees will be responsible for the security of their own e-mail and network access, and employees will be held responsible for any misuse of their e-mail or network access by themselves or by others.

5. Employees authorized to allow student access to the district’s computer network and internet may do so only according to the student access policy and are responsible for supervising student access.  Employees who allow student access to computer networks and the internet in violation of the student access policy may be subject to disciplinary action up to and including termination.

6. The following uses of district network and internet access are not permitted on the part of district employees:

a. Accessing, uploading, downloading, transmitting or distributing   pornographic, obscene, profane, abusive, threatening, or sexually explicit material, or material encouraging or promoting discrimination towards individuals or groups of individuals based upon age, race, creed, color, sex, sexual orientation, marital status, national origin, religion or disability.

b. Violating any local, state or federal statute.

c. Accessing another individual’s materials, information, or files without permission.

d. Violating copyright or otherwise misusing the intellectual property of another individual or organization without permission.

e. Unauthorized use of another’s password.

f. Any unauthorized access or malicious attempts to damage computer hardware/software or networks, or destroying the data or another user, including creating, loading or intentionally introducing viruses.

g. Using the network for commercial purposes, personal purposes which interfere with job performance or function of the workplace, or other purposes not consistent with the educational objectives of the district.

h. Harassing, insulting, or threatening harm or embarrassment of others.

i. Gaining unauthorized access to others’ resources or entities.

j. Invading the privacy of individuals.

k. Altering the operation of computers as set by the network administrator.

l. Failing to follow district policy while using computers or failing to follow any other policies or guidelines established by district administration or the employee’s supervisor and failure to follow instructions of supervisors.

m. Seeking to gain or gaining unauthorized access to information resources or other computing devices

n. Using the system to communicate, publish or display information, rumors, disparaging portrayals or any other information which is known to be false or misleading.

7. Employees are responsible for maintaining a safe and secure environment. This includes the computers and the computer network.  Employees must keep passwords secure.  Employees will change passwords when directed by the network administrator.  Any employee identified as a security risk or having a history of problems with any computer systems may be denied access.

8. The district makes no warranties of any kind, whether expressed or implied, for the access it is providing.  The district is not responsible for any damages suffered by employees or by third persons.  This includes loss of data resulting from delays, non-deliveries, misdeliveries, or service interruptions caused by the district or employee errors or omissions.  Use of any information obtained via the internet is at the user’s risk.  The district denies any responsibility for the accuracy or quality of information obtained through its system.

9. Any statement of personal belief found on the computer network or internet or other telecommunication system is explicitly understood to be representative of the author’s individual point of view, and not that of the Des Moines Independent Community School District, its administrators, teachers, staff, or the participating school.

10. Employees who violate any part of this policy will be subject to disciplinary action, which could include loss of the privilege of access to the system, and employment consequences up to and including termination.

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Series 400
Code 450
Title:  Abuse of Students by District Employees

a. Definitions:

1. “Physical abuse” refers to non-accidental physical injury to the student as a result of the actions of a school employee. Injury occurs when evidence of it is still apparent at least 24 hours after the incident. Physical abuse may occur as a result of intentional infliction of injury or excessive, unnecessary, or unreasonable use of force.

2. “Sexual abuse” refers to any sexual offense as defined by Iowa Code Chapter 709, or Iowa Code Section 728.12(1). The term also encompasses acts of the school employee that encourage the student to engage in prostitution as defined by Iowa law, as well as inappropriate, intentional sexual behavior by the school employee toward a student.

b. Reporting Allegations of Abuse of Students by School Employees:

The following provisions have been implemented to clarify and facilitate the process of reporting physical or sexual abuse by a district employee:

1. The names of the Level 1 investigator and alternate will be published annually:

1. in the student handbook,

2. in a local newspaper of general circulation, and

3. will be posted in all buildings operated by the district.

2. All reports will be directed to a Level 1 investigator. If school employees know of persons wishing to report abuse, they will direct the potential reporters to the Level 1 investigator or alternate and will not reveal any knowledge of the report to any other person.

3. The Level 1 investigator or alternate will assist complainants to file a formal report.

4. A report of alleged child abuse shall be in writing, signed, and witnessed by a person of majority age, and shall contain the following information:

1. the full name, address, and telephone number of the person filing,

2. the full name, age, address, telephone number and attendance center of the student,

3. the name and place of employment of the school employee(s) or agents who allegedly committed the abuse,

4. a concise statement of the facts surrounding the incident, including date, time and place of occurrence, if known,

5. a list of possible witnesses by name, if known, and

6. names and locations of any and all persons who examined, counseled or treated the student for the alleged abuse, including the dates on which those services were provided, if known.

c. Investigating Allegations of Abuse of Students by School Employees–Level 1:

The Level 1 investigation shall determine whether or not it is likely that an incident took place between the student and the school employee. It is not the Level 1 investigator’s role to determine guilt or innocence or whether or not the incident rises to the level of abuse as defined herein. The superintendent will recommend the names of two district employees to serve as the Level 1 investigator and alternate. The persons named should include both genders. The board will appoint persons to these roles at its first meeting in July.

d. Responsibilities of Level 1 Investigators:

1. Receive complaints of alleged abuse by employees from the Director of Human Resources Management.

2. Assist complainants to file a formal report.

3. Notify appropriate persons of reports filed.

4. Conduct investigations.

5. Refer to law enforcement if necessary.

6. Terminate investigations or refer to Level 2 for investigation.

7. Prepare and distribute confidential investigation reports to Level 2.

8. Report to Board of Educational Examiners, if appropriate.

e. Investigating Allegations of Abuse of Students by School Employees–Level 2:

The purpose of a Level 2 investigation is to determine, from a preponderance of evidence, whether the alleged activities did, in fact, take place and whether they rise to the level of abuse. The superintendent will recommend to the board an individual or firm with professional expertise to conduct Level 2 investigations.

f. Responsibilities of Level 2 Investigators:

1. Determine if the alleged incident occurred, and whether it constitutes abuse as defined herein.

2. Determine if the exceptions in rule 102.4 are applicable.

3. Investigate and note any evidence of child abuse.

4. Recommend need for further investigation and for providing for the safety of the student to the superintendent.

5. Prepare a report of conclusions.

6. Deliver the report to the superintendent or his designee.

7. Refer to law enforcement if necessary.

g. Proposed Actions:

1. Submit the issue and proposed policy to the Board Policy Committee for final drafting and adoption.

2. Identify two school employees to serve as Level 1 investigator and alternate and inform the board. Publish the proper notifications of the names of the investigator and alternate.

3. Identify an individual (non-employee) or agency to serve as a Level 2 investigator.

4. Using the procedure above as a guide along with Chapter 102 of the Department of Education Rules, develop a detailed procedure to be included in the Personnel Handbook.

Revised January 19, 1993
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